Service Providers Frequently Asked Questions

Category Question Answer
Obtaining an Application to Provide Services How do I apply as an agency for approval to provide early intervention services in New York State? Information regarding application for approval for both individuals and agencies to provide early intervention services can be obtained by contacting the Bureau of Early Intervention at provider@health.ny.gov.
How do I apply as an individual for approval to provide early intervention services in New York State? Information regarding application for approval for both individuals and agencies to provide early intervention services can be obtained by contacting the Bureau of Early Intervention at provider@health.ny.gov.
Obtaining Individual Provider Approval Do I need separate NYSDOH approval to provide early intervention services if I am an employee of either an approved early intervention agency provider or the county? No. However, to provide early intervention services, you must be licensed, registered, or certified by the New York State Education Department in one of the fields designated as qualified personnel for the Early Intervention Program.
Do I need separate NYSDOH approval to provide early intervention services as an independent contractor of an approved early intervention agency provider or the county? Yes.
Several years ago, I received NYS approval as an early intervention provider. Do I need to reapply? Not at this time. However, NYSDOH will be implementing a process in the future that will require providers to be reapproved in order to continue to provide early intervention services. Your original approval is maintained in our database. To revise information obtained through the original application (name, address change, etc.), please contact the Bureau’s Provider Unit (provider@health.ny.gov) to obtain a copy of the document titled Approved Provider Amendment Request. Once the revisions are complete an updated DOH Early Intervention Program Profile will be e-mailed to you. You will be notified of any need to obtain reapproval from NYSDOH in the future.
Is training required to maintain NYSDOH approval? Approved individual and agency providers who deliver early intervention services shall demonstrate continued professional development related to their professional field of practice, and on state and municipal policies and procedures of the Early Intervention Program, including participation in NYSDOH sponsored training. Providers shall participate in a minimum of ten clock (10) hours of professional development activities per year. Such professional development activities are not restricted to NYSDOH sponsored training, and may include other professional activities necessary for licensure and activities identified by the provider to increase the provider's professional skills and knowledge.
Determining Qualified Personnel Who can provide early intervention services in New York State? Individual evaluators and service providers must be qualified personnel as defined in Early Intervention regulations, 10NYCRR Section 69-4.1(ak)(1)-(20). Final Regulations - Subpart 69-4. In addition, individual evaluators and service providers must be licensed, registered, or certified for their profession by the New York State Education Department. Professions include audiology, dietetics and nutrition, medicine, nursing, occupational therapy, physical therapy, psychology, social work, speech language pathology, special education, and vision services. More information is available at the following Web sites: The Office of the Professions and Teacher Certification & Licensing.
Can a person with a master's degree in social work (MSW) provide social work services in the Early Intervention Program? Individuals with an MSW may not provide Early Intervention services and evaluations. Only an individual who is either a Licensed Master Social Worker or a Licensed Clinical Social Worker may provide early intervention social work services and participate as a member of the multidisciplinary evaluation team or as a supplemental evaluator.
Can a school psychologist provide psychological services in the Early Intervention Program? No. School psychologists may not provide psychological services in the Early Intervention Program. For further information please see Early Intervention - Dear Colleague Letter - School Psychologist Updated Guidance, September 15, 2014
Who can provide speech-language pathology services in the Early Intervention Program? Only licensed speech-language pathologists and individuals completing nine months of supervised experience to satisfy the New York State licensure requirements may provide early intervention speech-language pathology services.
Can a teacher of the speech and hearing handicapped (TSHH) provide speech services in the Early Intervention Program? No, a TSHH may not provide speech services. A TSHH may provide "special instruction" services as they specifically relate to communication development.
Required Documentation Are there any early intervention documentation requirements? Providers must maintain documentation demonstrating the provision of services, including session/progress notes. Documentation requirements for billing purposes are discussed in Early Intervention Guidance Memorandum 2003-1 , Guidance on Early Intervention Program Records.
Who is supposed to keep original session notes? The direct provider of the early intervention service should keep the complete and original records related to the service(s) delivered to the child/family. Original early intervention records generated by employees can be retained by the employing agency.
Additional Information How do I revise my DOH Approval (e.g., revise name, address, phone number; add another profession/licensure/ certification? To revise information associated with your DOH Approval contact the Bureau’s Provider Unit (provider@health.ny.gov) to obtain a copy of the document titled Approved Provider Amendment Request. Once the revisions are complete an updated DOH Early Intervention Program Profile will be e-mailed to you.
As an approved early intervention provider, how do I receive early intervention referrals? If you are approved by NYSDOH and hold an Appendix Early Intervention Provider Agreement, you can receive early intervention referrals directly from a municipality. Only approved appendix providers can be selected as a "provider of record." A provider of record receives service authorizations directly from a municipality and is authorized to bill the Early Intervention Program for services rendered. A provider who has only a Basic Early Intervention Provider Agreement will be limited to the role of a "rendering provider" under an agency that is an approved appendix provider. A rendering provider directly renders the service to the child and family on behalf of an agency who is the provider of record.
How do I obtain an Early Intervention Provider Agreement or change the status of my current Provider Agreement? For information on how to obtain or amend an Early Intervention Provider Agreement, please email the Bureau of Early Intervention Provider Approval Unit at provider@health.ny.gov.
Where do I find the telephone number for my county Early Intervention Program? Local numbers for your county Early Intervention Program can be found at the following Web site: Municipal/County Contacts for the Early Intervention Program.
How do I receive payment for early intervention services that I provide? Payment is based on the service provided. Municipalities are responsible for reimbursement of services not covered by Medicaid or commercial insurance according to rates set by the state pursuant to regulations. Approved appendix providers must utilize NYSDOH New York State Early Intervention System (NYEIS), and establish a relationship with the NYSDOH fiscal agent for billing and claiming payment for services rendered. The NYSDOH fiscal agent assists providers in claims submission and adjudication to third party payors, and manages payments owed to providers for services not reimbursed by third party payors. For further information on the billing and claiming process, please see the following website: www.EIBilling.com. The reimbursement rates schedule is posted on the following website: http://www.health.ny.gov/community/infants_children/early_intervention/service_rates.htm.
What training opportunities are available for early intervention providers and parents? A list of NYSDOH-sponsored training sessions is available at the following Web site: Training Curricula/Courses. These trainings are free of charge. You may also call your county Early Intervention Program to locate a training organization in your area or contact the Bureau of Early Intervention at (518)473-7016. bei@health.ny.gov
What is State Central Registry clearance? The New York State Central Register of Child Abuse and Maltreatment maintains a central record of reports of child abuse and maltreatment that are determined to be credible following an investigation. Early Intervention Officials and provider agencies must obtain clearance from the State Central Registry for early intervention evaluators, service coordinators, and service providers who will have regular and substantial contact with children receiving early intervention services.
Where do I find the names of Early Intervention agencies/providers in my area? A Central Directory of NYSDOH approved appendix providers is located on the Early Intervention Program Web page found at: http://www.health.ny.gov/community/infants_children/early_intervention/service_providers/