Letter to Administrator/Controller for Mandatory Electronic Filing of Monthly Reports

February 24, 2009

Dear Administrator/Controller:

We are sending you this letter to inform you of the Department's intent to have all Residential Health Care Facilities (RHCFs) submit their Health Facility Cash Receipts Assessment reports electronically for reporting periods beginning April 1, 2009 and subsequent.

To facilitate this process, a website is available at www.hcrapools.org. To file electronically, you must first establish an electronic filing account with the Office of Pool Administration (OPA) and be assigned a secure User ID and password. You cannot access the web application to electronically file and/or electronically sign the report until you have both a User ID and Password. If you have not yet established an account by completing the enclosed form 4412 and returning it to OPA, it is highly recommended that you establish an account well in advance of the mandatory electronic filing effective date. You do not have to wait until the effective date to begin filing electronically. It should be noted that hard copy reports will no longer be accepted for the report period beginning April 1, 2009.

Once you have submitted your monthly report electronically you will receive a confirmation e-mail that indicates that your report was received and whether any additional payments are due for the report period.

If you wish to learn more about electronic filing, you can call the electronic filing help desk at OPA at (315) 671-3800 or contact OPA through e-mail at webpools@hcrapools.org. If you should have any other questions, please contact Mr. Roland Guilz at DOH at (518) 474-1673.

Sincerely,

John E. Ulberg, Jr.
Director
Division of Health Care Financing

Enclosure: Form DOH-4412