Single Source Procurement: Regional Lead Poisoning Prevention Resource Centers

Pursuant to New York State Finance Law § 163.10(b), The New York State Department of Health is presenting the following summary of relevant circumstances, and material and substantial reasons why a competitive procurement was not feasible.

The Bureau of Community Environmental Health and Food Protection is seeking a 1 year extension for the two (2) Regional Lead Poisoning Prevention Resource Center (RLPPRC) program contracts. A Request for Proposal (RFP) was issued in July 2015 resulting in one bid received which exceeded the available funding by almost double. The original contracts with the three entities listed above end on 12/31/15. This extension will allow the Department of Health time to negotiate with the sole bidder to come to a best or final offer, or re-issue the RFP if we cannot come to an agreement.

This additional 1year extension will enable the Department to continue contracting with the current Resource Centers whose activities are vital to protect the health of vulnerable children across the state. Their ability to engage local health care providers in community-level lead poisoning prevention efforts, and participation in regional or community lead poisoning prevention coalitions are considered critical components to strengthen state, local and community based lead poisoning prevention efforts, as well as providing the support and direction needed for health care providers to protect and medically manage children.

Failure to continue the Resource Centers at this time will place the health of critically ill children who require specialized treatment at risk. Historically, spring and summer are the seasons when children's blood lead levels peak in NY. Their physicians will lose access to free individualized case consultation from experts located in these centers and could reverse positive momentum in improving blood lead testing rates. The RFP is an important step to transition the role of Regional Lead Resource Centers into a new Center of Excellence approach for an integrated network and to expand efforts to address a variety of health and safety concerns through a more comprehensive and coordinated healthy homes approach.

Contractors were awarded contract(s) as a result of the competitive procurement process. This is a 12 month extension of the contract(s) under the same terms, conditions, and pricing authorized under the existing contract(s). The single source extension period will allow for the continuation of critical services.

Procurement / Program Name Regional Lead Poisoning Prevention Resource Centers
Contractor Name(s) Kaleida Health & Montefiore Medical Center
Contract Period 01/01/2016 – 12/31/2016
Contract Number(s) C022664 & C022665