Policy Memo 102C

DOH-CACFP: Number 102C (03/05)

TO: All CACFP Sponsoring Organizations of Day Care Centers

FROM: Jeanne Culver, State Director - Child and Adult Care Food Program

SUBJECT: Requirement for Collection of Annual Enrollment Forms

The purpose of this memorandum is to remind Sponsoring Organizations of Day Care Centers of the requirement to begin collecting annual enrollment or registration forms for each child. This requirement was issued in the 2nd interim federal regulations governing CACFP that was published on September 1, 2004. CACFP sponsoring organizations received a copy of the interim rule in conjunction with memorandum Number 101C (12/04), CACFP 2nd Interim Federal Regulations: Improving Management and Program Integrity. This requirement does not apply to emergency shelters, outside school hours care centers, or At Risk after school snack or supper programs.

The following information must be included in your enrollment/registration form:

  1. It must be signed by the child's parent or legal guardian,

  2. It must include information on the child's usual days and hours of care, as well as the meals normally received while in care, and

  3. It must be completed once a year.

There are two effective dates for this requirement. Beginning April 1, 2005, children who are newly enrolled in a day care center must have a completed enrollment form on file that meets the requirements stated above. By September 30, 2005, an enrollment form that meets these requirements must be obtained and on file for all children in care.

The collection of annual enrollment information will assist sponsoring organizations in maintaining current and up-to-date information on the children in care and meals expected to be served.

You may contact a CACFP Centers Unit Nutritionist at 1-800-942-3858, ext. 27103, if you have any questions pertaining to this requirement.