Policy Memo 141H

DOH-CACFP: Number 141H (06/10)

TO: Sponsoring Organizations of Day Care Homes

FROM: Lynne Oudekerk, Acting State Director, Child and Adult Care Food Program

SUBJECT: Extending Categorical Eligibility for Tier I within Family Day Care Homes to Additional Children in a Household

I. Purpose and Scope

The purpose of this memo is to notify Sponsoring Organizations of policy changes related to categorical eligibility for Tier I meals for children or day care home (DCH) providers who are members of a household receiving assistance under the Food Stamp program, the Temporary Assistance to Needy Families (TANF), or the Food Distribution Program on Indian Reservations (FDPIR). These changes are intended to streamline the eligibility process for the Child and Adult Care Food Program (CACFP) and clarify the eligibility of Tier I providers, providers claiming their own children, and children enrolled in care at a Tier II DCH.

II. Background Information

  1. Any child receiving Food Stamp, TANF, or FDPIR benefits is eligible for Tier I in CACFP. Their eligibility now extends to all household members participating in CACFP.
  2. The household must document how the child or DCH provider is eligible for Tier I each year by submitting an Income Eligibility Application (DOH-4160 or DOH-4161). This form must include the Food Stamp, TANF, or FDPIR case number of the recipient household member.
  3. Tier 1 Homes: DCH providers are eligible for Tier 1 status when any child or adult in the provider's household receives assistance from Food Stamps, TANF, or FDPIR. The household member receiving Food Stamp, TANF, or FDPIR benefits gives categorical eligibility for Tier I to the DCH even if that household member does not participate in CACFP. A daycare home classified as Tier I using categorical eligibility must be documented on the DOH-4161, and must include a copy of the benefit letter as proof of eligibility.
  4. Provider's Own/Resident Children: If at least one child in a household is receiving Food Stamp, TANF, or FDPIR benefits the child's categorical eligibility extends to the entire household. Therefore, a DCH provider in that household would be eligible to claim all resident children through age 12 years. Eligibility of provider's own/resident children must be documented on the DOH-4161, based on the child's receipt of benefits.
  5. Children enrolled in Tier II homes: Children in care in a Tier II home are categorically eligible for Tier I reimbursement based upon the child's receipt of Food Stamp, TANF, or FDPIR benefits. Children in Tier II homes are also categorically eligible for Tier I reimbursement when any member of their household participates in one of these programs. Children who are categorically eligible in a Tier II home must be documented on the DOH-4160.
    • This policy only applies to households in which one or more members receive Food Stamp, TANF, or FDPIR benefits. Enrollment of household members in Head Start or Early Head Start does not confer eligibility for Tier I to other household members. Children enrolled in Head Start or Early Head Start programs are themselves categorically eligible for Tier I in CACFP.
  6. The Income Eligibility Application (DOH-4160 or DOH-4161) lasts until the last day of the month one calendar year after the form was submitted by the household. For example, a form submitted on May 12, 2010 remains in effect until May 31, 2011. Best practice would require that the Income Eligibility Application is renewed during the month of expiration to avoid a lapse in benefits.
    • Eligibility for Tier I continues for the duration of the Income Eligibility Application period or 12 months, even if the individual who was eligible for Tier I leaves the household at some point during this period.
  7. This policy does not change the definition of "household." A household is defined as a group of related or unrelated individuals living together as an economic unit. Therefore, a child or adult who is receiving Food Stamp, TANF, or FDPIR benefits may extend eligibility for Tier I reimbursement in CACFP only to other children and adults in the same economic unit.

III. Summary of Changes

The purpose of this policy memo is to notify Sponsoring Organizations of new expanded eligibility for children and adults living in households in which at least one member receives Food Stamp, TANF, or FDPIR benefits.

Enclosures:

Letter to Households Tier II Day Care Home Participant (DOH-4160)

Letter to Households Family Day Care Home Provider (DOH-4161)