Policy Memo 156

DOH-CACFP: Number 156 (04/11)

TO: CACFP Sponsors of Only Adult Centers

FROM: Lynne Oudekerk, State Director, Child and Adult Care Food Program

SUBJECT: Privacy Protection and the Use of Social Security Numbers in CACFP

I. Purpose and Scope

The Healthy, Hunger Free Kids Act of 2010 (the Act), Public Law 111-296, was signed into law by President Obama on December 13, 2010. The Act updates requirements for the collection of the Social Security Number (SSN) in CACFP. The purpose of this memo is to provide guidance on the implementation of this requirement.

II. Background Information

Section 301 of this Act amends the Richard B. Russell National School Lunch Act by removing the requirement that the adult household member who signs an Income Eligibility Form must also provide his or her complete SSN, as a condition of eligibility. As amended, CACFP now requires that only the last four digits of the SSN must be provided on the form. The new requirement increases privacy protections for individuals participating in CACFP.

Sponsoring Organizations should begin collecting only the last four digits of the household member's SSN on the Income Eligibility Form, effective immediately. Until your organization has a supply of the revised forms, this can be accomplished by crossing out the first five digits of the SSN on current Income Eligibility Forms.

CACFP's Letter to Households (CACFP-3673) and Income Eligibility Form (DOH-3834) will be revised to reflect this change. They will be available on our website at www.nyhealth.Gov/nutrition or by calling CACFP at 1-800-942-3858, ext. 27262.

III. Summary of Changes

The purpose of this memo is to notify Sponsors of a change in requirements regarding the collection of the Social Security Number on Income Eligibility Forms.