Policy Memo 172

DOH-CACFP: Number 172 (03/14)

TO: All CACFP Sponsoring Organizations of Day Care Centers

FROM: Lois Hazelton, Director, Centers Administration Unit, Child and Adult Care Food Program

SUBJECT: Civil Rights Training

I. Purpose and Scope

The United States Department of Agriculture FNS Instruction 113-1 (Appendix B) mandates that organizations participating in the Child and Adult Care Food Program (CACFP) provide Civil Rights training. This training must be provided annually to all Sponsor-level staff and frontline staff in participating centers. The purpose of this memorandum is to provide a summary of Sponsor responsibilities regarding Civil Rights and a training tool for implementation of this new requirement.

II. Background Information

  1. Civil Rights regulations are intended to ensure that benefits of CACFP are made available to all eligible people. This includes making every effort in recruitment and enrollment procedures to allow equal participation by all eligible and potential persons regardless of race, color, national origin, sex, age or disability.
  2. CACFP has developed training that Sponsors can use to meet these requirements. There is online training available for Sponsor staff and a separate training for frontline staff. Frontline staff includes:
    • Teachers
    • Monitors
    • Assistants
    • Cooks
    • Bookkeepers
    A Sponsor's responsibility is to ensure equal access to the program, collect racial and ethnic data, provide reasonable accommodations, provide language assistance and know the process for handling complaints. Sponsor staff must complete this training and are responsible for training all other staff within the organization.

III. Procedure for Accessing the Training

  1. Sponsor Training Instructions: To access the 20 minute training for Sponsors, please use the following link:

    http://nydontraining.health.state.ny.us/civil_rights_Sponsor/

    You will be asked to register; please do so by using your own unique email address. Once you have completed the training, complete the certificate on the last slide and click "Print." A certificate must be maintained for staff and kept on file for 4 years and be accessible to CACFP State staff during program reviews.
  2. Frontline Staff Training Instructions: This training is a shorter version of the Sponsor training and can be accessed by using the following link:

    http://nydontraining.health.state.ny.us/civil_rights_frontline

    Frontline staff can view the training by themselves from an individual computer or the Sponsor can show the presentation to staff in a group setting or as part of a meeting. Sponsors are responsible for documenting who completed the training whether done individually or in a group. When training is conducted in a group setting, a sign-in sheet with those who attended, including the date and topic, must be kept on file.

If you have any questions, please call your CACFP Nutritionist at 1-800-942-3858 and select Option 4.