Handout D - Notice of Successful Corrective Action, Removal of Serious Deficiency (Sample Letter)
Send this letter by certified mail/return receipt or an equivalent private delivery.
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Date
Provider Name
Street Address
City, State 00000
Dear [Provider]:
This letter concerns the notification of serious deficiency outlined in our [date of Serious Deficiency Notice] letter regarding your operation of the Child and Adult Care Food Program (CACFP).
We reviewed the documentation you sent us detailing the actions you have taken to correct these serious deficiencies. [Insert if applicable: "We also conducted a follow-up visit on [date] to verify the adequacy of the corrective actions."]
Based on our review of the documentation [insert if applicable: "and the [date] follow-up visit"], we have determined that you have fully and permanently corrected the serious deficiencies that were cited in the Serious Deficiency Notice. As a result, we have removed the serious deficiency determination as of the date of this letter. This also means that we will not propose to terminate your agreement for cause based on this serious deficiency finding or propose to disqualify you on that basis.
We have removed our serious deficiency determination. However, if we find in any subsequent review that any of these serious deficiencies have not been fully and permanently corrected, we will immediately propose to terminate your agreement for cause and propose to disqualify you without any further opportunity for corrective action.
Sincerely,
Sponsor Employee Name & Title
cc: CACFP Homes Unit, NYSDOH
