Letter Informing Pharmacy Proprietors and Supervising Pharmacists About the New York State Prescription Program Electronic Data Transmission
Dear Pharmacy Proprietor and Supervising Pharmacist:
Article 33 of the Public Health Law and Part 80 of Title 10 regulations require pharmacies to electronically submit information to the New York State Department of Health (NYSDOH) from all prescriptions dispensed for controlled substances. Such information must be submitted not later than the 15th of the month following the month in which the controlled substance was dispensed.
Effective January 1, 2009, all pharmacies will be required to submit information in accordance with the July 2008 Edition of the Official New York State Prescription Program Electronic Data Transmission Manual of Instructions. Submitted prescription information must be in the ASAP 2007 format. Please consult the Implementation Guide for the ASAP Standard for Prescription Monitoring Programs, 2007 Version 004, Release 000 and the enclosed Manual of Instructions.
The NYSDOH will continue to accept the current reporting format (using ASAP 1995 rules) until the new format is required on January 1, 2009. Please note: Pharmacies may begin submitting controlled substance prescription information on August 15, 2008 using the new format (ASAP 2007 rules).
Individual pharmacies are advised to contact their software vendor to obtain modifications and instructions on compliance with electronic submissions of prescription information. A copy of the July 2008 Edition of the Official New York State Prescription Program Electronic Data Transmission Manual of Instructions is also being provided to the software vendors.
The electronic filing of controlled substances prescription information is a critical function and responsibility of every New York State pharmacy. The Department of Health utilizes prescription information for many important public health initiatives. Your prospective effort to ensure that the information is submitted accurately and in compliance with the ASAP 2007 requirement is greatly appreciated.
If you have any questions regarding this letter, please contact the Bureau of Narcotic Enforcement at (866) 811-7957, Option 1.
Sincerely,Thomas A. Behanna, Section Chief
Official Prescription Section
Bureau of Narcotic Enforcement