Instructions For Electronic Filing Of The 2010 Bad Debt And Charity Care Independent Accountant's Report On Applying Agreed-Upon Procedures (BDCC Report)

  1. The software program to be used by your independent licensed/certified accountant to electronically prepare and file your hospital´s 2010 BDCC report is available at the Office of Pool Administration´s website:www.hcrapools.org
  2. All related Attachments and documents (Request For Information, Attachments 2.12 and 2.12b, BDCC Program User´s Manual, Proforma BDCC Report) needed to update facility information, establish User Accounts or provide guidance to your accountant in the electronic filing process are available at the Office of Pool Administration´s website noted above via a link to the Department´s website or can be accessed directly from:www.nyhealth.gov/regulations/bdcc/
  3. To expedite the electronic processing of your report, please access and complete the Request For Information document for updating your hospital and CFO information and fax a copy to the Help Desk at the Office of Pool Administration (315) 448-6786, or mail within 30 days from the date of the notice letter to the Pool Administrator at the address noted on the document.
  4. Electronic Filing Application Agreement: Attachments 2.12 and 2.12b are the required agreements for identifying the parties (authorized users) who will be responsible for filing the report electronically. An authorized user (i.e., your accountant) will enter report information and electronically sign (certify) and submit the report. Your accountant must complete and submit these agreements to the Pool Administrator to activate the User ID and Password required for e-filing your hospital´s 2010 report. The completed materials must be mailed to:
    Regular Mail:
    Mr. Jerome Alaimo, Pool Administrator
    Office of Pool Administration
    Excellus BlueCross BlueShield
    Central New York Region
    P.O. Box 4757
    Syracuse, NY 13221-4757
    Express/Overnight Mail:
    Mr. Jerome Alaimo, Pool Administrator
    Office of Pool Administration
    Excellus BlueCross BlueShield
    Central New York Region
    333 Butternut Drive
    Syracuse, NY 13214-1803
  5. If your accountant wishes to electronically file your hospital´s 2008 or 2009 report during 2010, he/she may use the User ID and Password assigned for filing your hospital´s 2010 report.
  6. Please notify your accountant that the hospital´s report is due no later than May 31, 2011 and must be prepared following the directions provided in our annual notification letter captioned, Bad Debt and Charity Care (BDCC) Certification and Accountant´s Report. Failure to submit a report by the due date may result in the withholding of bad debt and charity care and indigent care pool distributions until an acceptable report has been filed.
  7. Upon electronic filing of the BDCC Report, an email confirmation notice, along with a copy of your hospital´s successfully transmitted report, will be delivered to (1) your authorized accountant, (2) the hospital, and (3) the Department of Health.
  8. The BDCC CFO Certification is due no later than May 31, 2011. This certification, accessible from either website noted above, cannot be filed electronically. Please mail the completed and signed CFO Certification to:
    Ms. Yvonne Lavoie
    Principal Health Care Fiscal Analyst
    New York State Department of Health
    Bureau of Primary and Acute Care Reimbursement
    ESP, Corning Tower, Room 1042
    Albany, New York 12237
    Please note: If you or your accountant have any questions or comments concerning the e-filing of your hospital´s BDCC Report, please contact the electronic filing Help Desk at (315) 671-3800 or send an email to:webpools@hcrapools.org.

Please Note

Some documents on this page are saved in the Portable Document Format (PDF). If it's not already on your computer, you'll need to download the latest free version of Adobe Reader.