Update Newsletters

SPARCS Update newsletters are distributed electronically to individuals who have Health Commerce System (HCS) data upload access, subscribers to SPARCS-L, and other interested parties upon request.

2014

  • March
    Compliance and Quality Improvement: Annual Renewals of SPARCS Data Agreements, SPARCS Compliance, Revised SPARCS Present on Admission Reporting (2009-2012). Data Collection, Storage, and Release: ICD-10, SPARCS Data Release: Limited and Identifiable. Training Sessions: SPARCS Reporting Requirements: Expanded Race and Ethnicity.
    PDF Version (354 KB, 4 pgs.)
  • February
    General Announcements: ICD-10 Implementation, Verification of Contact Information. Compliance and Quality Improvement: SPARCS Compliance, SPARCS Present on Admission Reporting, Facility Race and Ethnicity Concordance Reports. Data Collection, Storage, and Release: SPARCS Data Release - Limited and Identifiable. Training and Presentations: Implementation of ICD-10 Codes, SPARCS 101 Statewide Online Training through WebEx, NYS Toolkit to Reduce Healthcare Disparities.
    PDF Version (300 KB, 4 pgs.)
  • January
    SPARCS Staff Update, SPARCS Present on Admission Reporting, Facility Race and Ethnicity Concordance Reports, SPARCS Regulations Update, SPARCS 101 Statewide Online Training through WebEx, ICD-10 Reporting Update, Verification of Contact Information, SPARCS Compliance, SPARCS-837 PC Application, New York State Health Data Code-a-Thon, SPARCS Data Release: Limited and Identifiable, Data User Notes
    PDF Version (272 KB, 4 pgs.)

2013

  • December
    Completed Health Care Disparity Webinar Training Sessions Available through Archive, Facility Race and Ethnicity Concordance Reports, Health Data NY, New York State Health Data Code-a-Thon, Data Protection Review Board Meeting, SPARCS Data Release: Limited and Identifiable, SPARCS Data Release: Year in Summary, Verification of Contact Information, SPARCS Regulations Update, SPARCS 101 Statewide Training Made Available through WebEx, ICD-10 Reporting Update, Happy Holidays!
    PDF Version (369 KB, 4 pgs.)
  • November
    Completed Disparity Webinar Training Sessions Available Through Archive, Upcoming Disparity Webinar Training Sessions, Survey on Newborn Race and Ethnicity Data Collection, Hospital Race and Ethnicity Concordance Reports, New York State Health Data Code-a-Thon, SPARCS Data Release: Limited and Identifiable, Verification of Contact Information, SPARCS Regulations Update, SPARCS 101 Statewide Training Made Available Through WebEx
    PDF Version (445 KB, 4 pgs.)
  • October
    Expanded Race and Ethnicity Reporting, Upcoming Webinar Training Sessions, ICD-10 Reporting Update, Hospital Race and Ethnicity Concordance, Health Data NY, SPARCS Data Submissions, Vendor Agreement Form, Verification of Facility-Specific SPARCS Coordinators, SPARCS Regulations
    PDF Version (408 KB, 4 pgs.)
  • June/July
    Changes in Organizational Structure and Location, Data Collection: Expanded Outpatient Data Collection Requirement, Data Collection: Enhanced Reporting Requirements (Race and Ethnicity), Reminder on Reporting Race and Ethnicity, Provider Licenses Update, Modifications to Edits, ICD-10 Reporting Update, Annual Report Generator, Health.Data.NY.Gov
    PDF Version (256 KB, 5 pgs.)

2012

  • October
    Webinars for New Submitters of SPARCS Data, Did you switch to the 5010 version?, Expanded Outpatient Data Collection Requirement for Current Submitters, New Diagnostic and Procedure Codes and how to add them to SPARCS, Other Training Opportunities, Welcome to the Office of Quality and Patient Safety
    PDF Version (113 KB, 2 pgs.)
  • May
    Webinars for Submitting SPARCS Data, Compliance Reports Go World Wide, It's that time again - Annual Reconciliation Process, Change in Health Commerce System (HCS) Accounts, SPARCS Output Data Sets Changing, Using METRIX new dataset: Professional Medical Board Actions
    PDF Version (150 KB, 2 pgs.)
  • February
    EODC Updates: No Phase 2 and 3, Wednesday is more than Prince Spaghetti Day, Annual Reconciliation Process, Did you check the FAQs?, DPRB Schedule, 5010 Reminder: SPARCS and CMS Discretionary Enforcement Period for 5010 Compliance
    PDF Version (129 KB, 3 pgs.)

2011

  • December
    Outpatient Data Type Report, 2011 Reportable Ambulatory Surgery Redefined Using Revenue Codes, New FTP Process on HCS, Code Updates, Did you miss your CUE?, Updated Data Specifications, Season's Greeting
    PDF Version (149 KB, 3 pgs.)
  • November
    Edit Enhancements, Phase I EODC Collection: Are you ready?, 2011 Training material posted, 5010 added to Health Facility Own Data Request, All Payer Database Development Update, What is METRIX?, Approved Data Requests.
    PDF Version (177 KB, 3 pgs.)
  • July
    EODC Collection Phase I: Go Live Date, Medicaid Update and SPARCS Information, Passage of SPARCS All Payer Claims Database Law, Approved Data Requests, Source of Payment Typology, Medicaid, Graduate Medical Education and SPARCS.
    PDF Version (116 KB, 3 pgs.)

2010

  • August
    SPARCS goes weekly for Master File Updates, Change in Timeframe for SPARCS Output Files, SPARCS Stoplight Report, Payer Comparison Information on Performance Metric
  • June
    Inpatient APR-DRG Available, SPARCS Civil Penalty Fee, Reminder: Inpatient Reporting for Source of Payment Typology 2010 Data, Clarification: Reporting Emergency Room Point of Origin for Admission or Visit
  • May
    Annual Reconciliation Process, Reminder: Source of Payment Typology Reporting, No Change to Point of Origin for Admission or Visit for SPARCS, HCS Portal: Did you try it yet?
  • March
    Reminder: Source of Payment Typology, New HCS Portal Link available for test-drive, Operational Change: Use of e-mail to reduce mailings costs, X12-837 Input Data Dictionary Changes: Mapping to UB-04 data elements, Rename Source of Payment Code to Claim Filing Indicator Code, Type (Priority) of Admission adds value for Trauma Centers

2009

  • December
    Reminder: Physician License Numbers, Change in Timeframe for Source of Payment Typology Reporting, New Submission Compliance Reports on the HCS, Continue to Correct Potential Duplicate Records, 2008 Annual Data Reconciliation Process, New Codes for H1N1, Season's Greetings
  • October
    Physician License Numbers, Correction of Potential Duplicate Records, Audit Process Leading to Statement of Deficiency, NUBC Changes for October 1, 2009, Reminder of Source of Payment Typology Reporting, SPARCS 30th Anniversary Commemoration
  • February
    Reminder of new Source of Payment Typology for 2009, Results of 2008 Vendor Survey, SPARCS Statewide Training Sessions a Success, New Look for Frequently Asked Questions (FAQs), Statement of Deficiencies (SOD) Proceeds to Enforcement, Audit Process, SPARCS Information

2008

  • June
    Statement of Deficiencies (SOD) Issued to Eleven Health Care Facilities, New Home Page for SPARCS on the Health Commerce System (HCS), Progress of the Expanded Outpatient Data Collection (EODC) Project, Quality Evaluations of SPARCS Data, Performance Metrics available on the HCS, Reminder for changes in July 2008

2007

  • December
    ASC X12-837 Format Required January 1, 2008, CPT4/HCPCS Code required on Ambulatory Surgery Claims Effective January 1, 2008, SPARCS Edit Updates: Present on Admission, Source of Payment, Patient Discharge Status, Source of Admission now called Point of Origin, Happy Holidays
  • November
    New Reporting Cycle for 2008, Acute Mycardial Infarction (AMI) Reporting Deadline, DPRB 2008 Schedule, Changes in data elements for 2008: Required Expected Principal Reimbursement for Emergency Department Discharges, Procedure Time moved to NTE segment, Removal of edit for ICD9-CM Principal Procedure Code reporting on Outpatient Discharges, Resources
  • April
    New Definition of Ambulatory Surgery, Operating Room Time Renamed to Procedure Time, Information on X12-837, Changes to E-Code Reporting, Present on Admission (POA) Indicator Information
  • January
    SPARCS/AMI Announcement, Acute Myocardial Infarction (AMI) Project Final Format, Heart Rate on Arrival, Systolic Blood Pressure on Arrival, Diastolic Blood Pressure on Arrival, Frequently Asked Questions on SPARCS/AMI Project

2006

  • March
    Annual Report Generator on HPN, SPARCS Statewide Training Sessions, Cartridge Submissions Not Accepted After June 30, 2006, Changes in Codes for Selected Data Elements, Data Quality Initiative, Requests for Deniable (Identifying) Data

2005

  • April
    Emergency Department Reporting, HPN accounts and Development, Reporting Regulations, X12-837 Format?, Data Quality Initiative, DPRB Schedule, Clarifications on Cardiac Catheterizations submissions, and Additional ICD9 Age Edits Updated

2004

  • December
    New Director of SPARCS Administrative Unit, 2002 Annual Report, Required Emergency Department Data Collection, HPN Accounts and Development, Data Completeness, and Seasons Greetings
  • April
    Edit Modified for Type of Bill, Patient Disposition/Status Code Update, Expanded Physician License Number Range, System Documentation Update, Emergency Department Data Collection, Automatic SPARCS Announcements and Bulletins, Additional Outpatient Edit Modifications as of 4/1/2004, and SPARCS5 Version 5.13 (Release 4/21/04) Available for Download

2003

  • December
    Emergency Department Edit Change for Error Code M0038, HIPAA & SPARCS Data Submission, Emergency Department Regulation Update, Health Provider Network (HPN) Data/Report Request, Coming Soon...SPARCS Web Update, and Seasons Greetings
  • October
    Data Submissions, Testing of HIPAA Compatible X12-837 Format Files is Now Available through the HPN, Request SPARCS Data/Reports on the HPN, New Patient Status Code, SPARCS Documentation Updates, and ICD-9-CM Reference File Update
  • August
    New Addresses for SPARCS Administrative & Production Control Units, Payer Identification Numbers, and Patient Status
  • July
    Emergency Department Data Collection, and SPARCS Edit Issues
  • June
    Data Submission, Emergency Department Data Collection, State and National Issues, SPARCS Goodies, and SPARCS News
  • March
    Emergency Department Data Collection, SPARCS Edit Issues, SPARCS5 Application, and Data Quality News
  • February
    2001 Annual Report, Emergency Department Data Collection, SPARCS5 DOS Application, SPARCS Edit Issues, and SPARCS Data Tidbit

2002

  • December
    Submission Issues, Year 2003 Changes Countdown, Massachusetts ED Collection Experiences, Data Validation, and Holiday Greetings
  • November
    Data Submissions, SPARCS Changes, Outpatient Edit, HIPAA Compatibility, and Data Quality
  • September
    Data Submissions, Ambulatory Surgery and Emergency Department Data Collection, HIPAA Compatibility Testing, ICD-9-CM Reference File, Patient Status Code Issues, Regulatory Changes, and Patient Safety Data Initiative
  • June
    Data Submission Issues, HIPAA Compatibility Issues, Emergency Department Data Collection, and Year 2003 Updates
  • March
    Proposed Emergency Department Data Collection System, HIPAA Compatibility Issues, New York State Uniform Billing Committee Meeting, and SPARCS Updates
  • February
    2000 Annual Report, Miscellaneous SPARCS Issues, HIPAA Delay, and Emergency Department Data Collection

2001

  • December
    Submissions Issues, Data Quality Issues, Legislative System Issues, and Holiday Greetings
  • October
    Data Submissions, HIPAA News, SPARCS System Issues, and SPARCS News
  • August
    Data Submissions, HIPAA News, SPARCS Documentation, and SPARCS5 Application
  • May
    Version 6 Format Issues, Data Submission Issues, DRG Issues, SPARCS Contact Information Updates Please
  • April
    Web Site News, HIPAA News, Proposed Emergency Department Legislation, and SPARCS Edit Issues
  • February
    HIPAA News, Version 6 Inpatient Files Now Being Accepted, Emergency Department Data Initiative, Source of Admission, and 1999 SPARCS Annual Report

2000

  • December
    Submission Issues, SPARCS Collection Issues,Communication News, Holiday Greeting
  • October
    Data Submissions, HIPAA News, SPARCS Changes, Web Site News
  • July
    Data Submissions, SPARCS 2001 Changes, and HIPAA News
  • May
    Anticipating HIPAA, Additional Internet Upload News, Error Corrections, and Data Submission Requirements
  • February
    Y2K A Report Card, Internet Upload News, Accommodation Codes, and Miscellaneous News

1999

  • December
    Welcome to the New Millennium, System Issues, and Holiday Greetings
  • November
    Internet Upload, SPARCS Changes, Future Bulletin Mailings, and Countdown to the Millennium
  • October
    Countdown To The Millennium, Internet Upload, System and Edit Changes, and Web Site News
  • July
    Countdown To The Millennium, Internet Upload, SPARCS Changes, Data Issue, Web Site News, and SPARCS Staff Member Retirement
  • May
    Countdown To The Millennium, Internet Upload, and Web Site News
  • March
    Year 2000 Update, Proposed SPARCS Edit Change, and Web Site Enhancements
  • February
    Countdown to the Millennium, Edit Change, Audit Report Enhancements, Standards Initiatives, 1997 SPARCS Annual Report, and Web Site Additions

1998

  • November
    Data Submissions, Year 2000 Issues, Site Visitations, UDS/IP Task Force, and Miscellaneous Items
  • September
    Data Submissions, Year 2000, Error Correction, HCRA Task Force Addressing Hospital Performance, and Internet News
  • July
    Data Submissions, National Standards, Year 2000 Issues, Internet News, 1999 Changes, and CMR Registry System
  • April
    SPARCS 1997 Data Submissions, 36 Track Cartridges, Year 2000 News, Internet News, and Reporting Issues
  • February
    Data Submissions, 1996 SPARCS Annual Report, 1998 Requirements and Why, UDS/IP Task Force Meeting, Department Initiative Update, and Internet News

1997

  • December
    Submission Issues, Data Collection Issues, Data Content Issues, and Internet News
  • October
    Data Submissions, Internet News, Department Initiative, and National Alert
  • July
    1996 Data Submissions, Outpatient Data, Internet News,Payer ID Codes, and Neonatal Birthweight
  • April
    SPARCS Public WEB Site, SPARCS Changes, SPARCS 1996 Data Submissions, and E-mail Preparation (EPS) Software
  • February
    1996 Status, Annual Reports, Data Quality, 1997 Changes, and Reporting Problems

1996

  • December
    Holiday Greetings, Legislative Review, Summary of 1997 Changes, Looking to 1997 and Beyond, and Vision for the Immediate Future
  • October
    Data Quality Issues, Documentation Updates, SPARCS Update Process, SPARCS Submission History Report, and National Issues of Note
  • August
    SPARCS Data Submissions, 1997 SPARCS Changes, SPARCS Update Process, and Swing Beds
  • June
    1995 Submissions, SPARCS Update Process, 1997 SPARCS Requirements, and New Proposed Edits
  • April
    Data Submissions, Coding Issues, HCNAPPS Application, and Data Quality Issues
  • March
    Data Quality and Edit Change for E-Codes
  • January
    New Year's Message, Edit Program Changes Effective 1/1/96, and All Facilities Need to Register Encryption Keys