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|Data Element Name: Medical Record Number||File Location: Master|
|SPARCS Data Element Number: 4|
|Record Positions: 28 - 44||Format-Length: A/N - 17|
|Effective Date: 1/1/1994||Revision Date: June 1997|
|Deniable Data Element: Yes - See Appendix Z for release restrictions.|
The number used by the Medical Records Department to identify the patient's permanent medical/health record file. This number is not the same as the Patient Control Number (Data Element 03).Codes and Values:
- Must have been left justified with no embedded blanks and space filled.
- Must not have equaled zero or blanks.
- Must have contained numeric (0-9) and/or alphabetic (A-Z) characters only. Special characters were invalid.
- Must have been a valid entry.
Master File -
For data years prior to 1994, the DDA Medical Record Number
was used to populate this field. Leading zeros were dropped from the Medical
Record Number at time of submission.
Incomplete File (1982-1993) -
A mnemonic is inserted in position 11 thru 16 of this field (record positions 38-43)
to indicate the source of the data. Embedded spaces between the original Medical Record
Number and the mnemonic were replaced with X's.
|DDAUNM||An unmatched DDA|
|MATMIS||A matched DDA and final bill UBF, yet missing some interim data|
|UBFALL||An unmatched UBF, either whole case or a final bill UBF with all its interim parts|
|UBFMIS||An unmatched UBF, missing part of the case (the final bill or