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Better Information Means Better Care: Health Information Technology

Stage II - Syndromic Surveillance Reporting Core Measure

Eligible Hospitals in New York City

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The New York City Department of Health and Mental Hygiene accepts electronic syndromic surveillance data from Eligible Hospitals physically located in New York City.

Objective

Capability to submit electronic syndromic surveillance data to public health agencies, except where prohibited, and in accordance with applicable law and practice.

Measure

Successful ongoing submission of electronic syndromic surveillance data from Certified EHR Technology to a public health agency for the entire EHR reporting period.

Exclusions

New York City has the capability to receive data electronically from Eligible Hospitals; only EHs that don't have an emergency or urgent care department are excluded.

Additional Information

See the Centers for Medicaid and Medicare Meaningful Use pages for the most up-to-date information about Syndromic Surveillance.

For more information about certified EHRs review the CMS Certified EHR Technology page.

Meeting the Stage 2 Syndromic Surveillance Reporting Measures in New York City

These guidelines are for Eligible Hospitals physically located in New York City. For New York State requirements for those outside of New York City, please see the NYS DOH Syndromic Surveillance information page.

Registration

Eligible Hospitals and Critical Access Hospitals wishing to meet the Stage 2 public health measures in New York City must register their intent to submit data to NYS DOH. Please see the NYS DOH registration instructions.

In addition contact NYC DOHMH at nycsyndromic@health.nyc.gov

Data Specifications

The New York City HL7 Specifications for Syndromic Surveillance Stage 2 submissions require HL7 2.5.1 and closely follows the PHINS Messaging Guide.

More specific guidelines will be posted to this website soon. In the meantime, please contact nycsyndromic@health.nyc.gov with questions or for additional information.

More information about PHIN Messaging can be found at:

Process Summary

NYC DOHMH Syndromic IT staff will provide you with implementation materials and will be available to support you if you have questions during the process. At a high level, the steps are:

  1. Following Registration of Intent, NYC DOHMH will request additional contact information from your implementation team
  2. NYC DOHMH will assist in setting up UPHN Lite for data transport, if this has not already been arranged.
  3. NYC DOHMH will request various test files from your EHR vendor or IT contacts to check for correct HL7 2.5.1 formatting.
  4. NYC DOHMH will request files to verify test data correctness, completeness and consistency with specifications from the EHR system. For any inconsistencies, NYC DOHMH will request EHR vendor/IT contacts to troubleshoot and resolve. For eligible hospitals currently sending NYC DOHMH Syndromic Surveillance data in alternative formats, side by side testing comparing with the MU specifications be performed.
  5. When NYC DOHMH has verified that test messages meet reporting requirements, ongoing submission will be instituted in accordance with NYC DOHMH standards.
Data Transport

NYC DOHMH requires Syndromic Surveillance data be sent using UPHN Lite.

For more information on UPHN Lite please contact the NYC DOHMH at nycsyndromic@health.nyc.gov.

Contact

Email: nycsyndromic@health.nyc.gov

Questions about the Meaningful Use Public Health Measures should be sent to MUPublicHealthHELP@health.state.ny.us.