Temporary Waiver of Fees for Replacement Certificates

On November 9, 2012, Governor Andrew M. Cuomo issued Executive Order 69 which temporarily suspends specific provisions of statute to facilitate the replacement of certain documents which may have been lost or damaged as a result of the recent disaster associated with Hurricane Sandy. Specifically, residents of counties declared as disaster areas (see list of counties below) who need to obtain replacement certificates of birth, death, fetal death, marriage, or divorce will be able to do so at no cost.

Eligibility for Replacement Certificates

You are eligible to receive a replacement copy at no cost if you were a resident of one of the affected counties (see the list below) at the time of Hurricane Sandy or the additional severe storms around October 26, 2012, and the certificates you are replacing were lost or damaged as a result of the disaster. Also,

  1. You must be eligible for a copy of the certificate you are asking to be replaced. For eligibility requirements please visit the applicable web pages.
  2. You must complete and sign the Attestation for Waiver of Fee for Vital Records (pdf, 2 pp.)
  3. For each birth, death, marriage, divorce or fetal death certificate requested, the appropriate application form must be completed, signed and mailed along with the completed Attestation form. (A single Attestation form may accompany multiple applications.)
  4. Identification requirements cannot be waived. You must include copies of your identification with your applications (see below for identification requirements).

Identification Requirements - application must be submitted with copies of either A or B:

  1. One (1) of the following forms of valid photo-ID:
    • Driver license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

  2. Two (2) of the following showing the applicant's name and address:
    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months
Important Notes:
  • Failure to include necessary identification will result in rejection of your application.
  • Copy of Passport required in addition to the above ID if request is made from a foreign country that requires a U.S. Passport for travel.
  • If a NYS Driver License was lost or damaged as a result of the disaster, please refer to the NYS Department of Motor Vehicles website for information on replacement at http://www.dmv.ny.gov/

Getting Copies with the Fees Waived

In order to obtain copies from the New York State Department of Health with the fees waived, you must apply either in person at our Walk-in Services Window or by mail to the address below.

Important Note:

Same day service is not available at the Walk-in Services Window for fee waiver requests. You may drop off your application, identification and Attestation for Waiver of Fee for Vital Records form and the certificates will be mailed to you in about two to four weeks.

  • If sending application by U.S. Postal Service use:
    New York State Department of Health
    Vital Records Certification Unit
    P.O. Box 2602
    Albany, NY 12220-2602
  • If sending application by another carrier use:
    New York State Department of Health
    Vital Records Certification Unit
    800 North Pearl Street
    Menands, NY 12204

Information for New York City Records

New York (Manhattan), Kings (Brooklyn), Queens, Bronx, and Richmond (Staten Island)

The New York State Department of Health does not possess birth, death or marriage records for the City of New York. Therefore, the NYS Department of Health cannot issue copies of those certificates. Information for obtaining New York City records can be obtained at the websites listed below or by calling (212) NEW-YORK.

Counties Included in Disaster Emergency for Replacement Certificates

You must have been a resident of one of the counties listed below at the time of Hurricane Sandy or the additional severe storms around October 26, 2012 to be eligible for replacement certificates.

  • Bronx
  • Kings
  • Nassau
  • New York
  • Queens
  • Richmond
  • Rockland
  • Suffolk
  • Westchester

For further information regarding vital records and disaster relief, please email your questions to us at vr@health.ny.gov