VI. Payment Questions


If you wish to learn more about electronic filing, you can call the Office of Pool Administration's electronic filing help desk at (315) 671-3800 or contact them through e-mail at webpools@hcrapools.org.

Question 1: If I make a payment by check, to whom should the check be made payable?

Question 2: Where do I mail payments?

Question 3: I like to submit my report before the report due date. Do I have to send both the payment and the signed Certification Form right away?

Question 4: What happens if the report is sent in before the due date and the payment is sent after the due date?

Question 5: If I submit the report on the web and send the check under separate cover, how will the items be matched together?

Question 6: Can I submit via Electronic Fund Transfers (EFT)?

Question 7: Can I send separate checks as payment for the entire report?

Question 8: Can I send one check for multiple provider types?



Question 1: If I make a payment by check, to whom should the check be made payable?

Answer 1: The payee should be the "Health Facility Assessment Fund".

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Question 2: Where do I mail payments?

Answer 2: There are two mailing addresses for payments:

For regular mail:

OFFICE OF POOL ADMINISTRATION
Excellus BlueCross BlueShield of Central NY
P.O. Box 4757
Syracuse, NY 13221-4757

or delivery service (FedEx or UPS):

OFFICE OF POOL ADMINISTRATION
Excellus BlueCross BlueShield of Central NY
333 Butternut Drive
Syracuse, NY 13214-1803

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Question 3: I like to submit my report before the report due date. Do I have to send both the payment and the signed Certification Form right away?

Answer 3: The signed Certification Form and the associated payment are due to the Office of Pool Administration by the due date of the report. However, you can submit the Certification Form and payment at any time prior to the due date. The report will be in a "pending" status until we receive both the signed Certification Form and any associated payment. The signed Certification Form and payment must be received (postmarked) by the due date for the report in order to avoid notification of delinquency and possible penalty and interest charges.

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Question 4: What happens if the report is sent in before the due date and the payment is sent after the due date?

Answer 4: The report is not considered complete until the Certification Form with the Confirmation Number and payment are received at the Office of Pool Administration. Example: The May report is electronically submitted on June 16th, but the payment is not received until July 12th. The submission is considered complete on July 12th, the day the payment is received. This report is considered late and the New York State Department of Health may impose penalty and interest charges.

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Question 5: If I submit the report on the web and send the check under separate cover, how will the items be matched together?

Answer 5: The payment should include the Confirmation Number and signed Certification Form created from the electronic submission of the report. An email is automatically sent to the Office of Pool Administration when a submission occurs, which alerts us that a payment is forthcoming. We match all electronically submitted reports to the Confirmation Number, Certification Forms and checks we receive.

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Question 6: Can I submit via Electronic Fund Transfers (EFT)?

Answer 6: Yes, the Automated Clearing House (ACH) and Federal Wire Information is available at the end of the electronic filing process.

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Question 7: Can I send separate checks as payment for the entire report?

Answer 7: We expect one check for the full amount owed for each Confirmation Number. We will accept separate checks where the sum equals the total payment due.

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Question 8: Can I send one check for multiple provider types?

Answer 8: You can submit one check for multiple provider types (i.e. CHHA and Hospital). The check must clearly identify and agree with the amounts owed for each of the providers. It is not permissible to combine payments for a HCRA report and a Cash Assessment report.

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