Single Source Procurement: New York Early Intervention System (NYEIS)

The Department of Health (DOH) New York Early Intervention System (NYEIS) Project received approval of a Contract Reporter Exemption Request waiver for a cost/time extension of up to 9 months, of the NYEIS SEM contract (C-021118) with CMA Consulting Services, starting April 1, 2015 up to December 31, 2015. The services are discussed below.

The Individuals with Disabilities Education Act (IDEA) Part C and Article 25 of the New York State Public Health Law mandates that the Early Intervention Program (EIP) provide a comprehensive system of early intervention services for infants and toddlers with disabilities and their families. DOH is the lead agency responsible for general administration, supervision and oversight of NYS's EIP. Its mission is to identify and evaluate as early as possible those infants and toddlers whose healthy development are compromised and provide for appropriate interventions to improve child and family development. On an annual basis, the NYS EIP delivers services to approximately 65,000 infants and toddlers with disabilities and their families, consistent with federal and State requirements for the program. Services are delivered in accordance with an individualized family service plan, and at no cost to families. Annual program expenditures across all funding sources (local, State, Medicaid, and commercial insurance) are approximately $550 million a year. Nine hundred and sixty-seven providers have agreements with the Department to accept service authorizations and seek reimbursement for early intervention services delivered to program participants.

The New York Early Intervention System (NYEIS) manages the design, development, integration, testing, and implementation of a quality Information Technology (IT) system to facilitate the EIP's referral and intake, multi-disciplinary evaluation, service planning, authorization and delivery, provider claims submission, financial, administrative and management functions at the local and state levels while adhering to the State's information technology architecture. NYEIS is operational statewide and is vital to daily program operation. If the system fails, the program is essentially closed for business until necessary repairs are made.

CMA Consulting Services (CMA) is singly positioned with the continuity, technical and functional knowledge base, and project experience to effect and deliver the additional effort for the NYEIS Project. CMA has provided all of the NYEIS System Integrator personnel since July 2006. CMA staff have developed an intricate, detailed, first-hand knowledge of the NYEIS system requirements, Curamâ„¢ and other COTS software packages, NYEIS design, the legacy data and its conversion anomalies, the DOH, and counties/municipalities and providers concerns and issues associated with NYEIS and the work described above.

Due to CMA's past and current role, no other vendor would be able to bring a sufficient and timely level of program, technical, and management experience for consideration. It is imperative that the NYEIS Project utilize the services of CMA for these immediate needs, leveraging the DOH investment made to date in both EI Program functional knowledge and technical knowledge/expertise for NYEIS. The current HBITS team have identified hardware and software platform complexities and application management and coding practices that have made the effort of knowledge transfer more difficult and time consuming. Consequently, the continued support of CMA personnel is critical to system function. It is DOH's belief that the best method to maintaining a stable NYEIS is to continue to use CMA and HBITS while ensuring that the RFP is released in the next 4-6 weeks. Moving to an HBITS only environment until the RFP is released and a new vendor is selected would leave the system inadequately supported in the short term and will jeopardize system stability and overall statewide program operations.

Procurement / Program Name New York Early Intervention System (NYEIS)
Contractor Name(s) CMA
Contract Period 4/1/2015 – 12/31/2015
Contract Number(s) C021118