Single Source Procurement: Early Intervention Program

Pursuant to New York State Finance Law § 163.10(b), The New York State Department of Health is presenting the following summary of relevant circumstances, and material and substantial reasons why a competitive procurement was not feasible.

The New York State Department of Health (Department) implemented the statewide Early Intervention Program (EIP) as authorized by Part C of the Federal Individuals with Disabilities Education Act (IDEA). A major Federal requirement for State early intervention programs is the development of a Comprehensive System of Personnel Development (CSPD) to ensure capacity for service delivery to all eligible children and their families. An important component of a successful CSPD is the provision of high quality training by experienced trainers. The statewide CSPD mission is to "ensure that the New York State early intervention system meets the needs of infants, toddlers and their families through access to qualified personnel."

The New York State Department of Health, Bureau of Early Intervention (BEI) is received approval of a Contract Reporter Exemption Request to extend contract #C026786 for nine months with CAM HELD Enterprises Inc. dba Just Kids Early Childhood Learning Center (Just Kids) at no increase to the contract ceiling, to maintain a statewide training presence that is required by IDEA, while the Department re-procures a contract for training. The trainings provided under this contract are delivered to Early Intervention (EI) providers, municipal staff, parents, and other professional stakeholders in all regions of the state via the vendor's Early Intervention Learning Network, on approximately 20 EI topics. The purpose of these trainings is to provide essential information and guidance about the Early Intervention Program to ensure that the needs of infants, toddlers, and families are met through access to qualified personnel. The current contract is in effect until September 30, 2015. Approval of the extension enables the Department to extend this contract for nine months, for the period of October 1, 2015 through June 30, 2016.

It is evident through the Department's monitoring efforts of early intervention providers and service coordinators that there is a need to provide continuous training that is available statewide to all providers and EI stakeholders. The current situation in early intervention is that providers have assumed more responsibilities based on State statute and regulations that require them to complete work for which they are unfamiliar. Having continuous availability to attend statewide training will assist the providers in delivering higher quality services to EI eligible children and their families.

It would not be practical or in the best interest of the Department to utilize a vendor other than Just Kids to continue to conduct the existing training while a new procurement is being developed. Just Kids has presented trainings on EIP topics since 2001, including the trainings under the current contract #C026786 since 2010, and has maintained a successful record of delivering high-quality statewide trainings at a valued price. Just Kids has the basic infrastructure already in place to support the scope of work proposed in this contract extension, including experienced office personnel and a large pool of statewide trainers. Course evaluations collected from past training participants document the extensive knowledge and expertise of all Just Kids trainers, and confirm that they routinely present course material with clarity and accuracy.

Procurement / Program Name Early Intervention Program (EIP
Contractor Name(s) Cam-Held Enterprises Inc.
Contract Period 10/1/2015 – 6/30/2016
Contract Number(s) C026786