New York Medicaid Electronic Health Records (EHR) Incentive Program

Through the NY Medicaid EHR Incentive Program, eligible professionals (EPs) and eligible hospitals (EHs) in New York who adopt, implement, or upgrade certified EHR technology (CEHRT), and subsequently become meaningful users of CEHRT, can qualify for financial incentives.

CMS is dedicated to improving interoperability and patients´ access to health information. On April 24, 2018, to better reflect this focus, CMS announced the renaming of the Medicaid EHR Incentive Program to the Promoting Interoperability Program. It is important to note that the NY Medicaid EHR Incentive Program is a part of the CMS Promoting Interoperability Program, but will continue to operate under the current name - NY Medicaid EHR Incentive Program. Sign up for the program LISTSERV to receive important announcements.

Announcements

Program Close Environmental Scan Survey

As the NY Medicaid EHR Incentive Program comes to a close, a final exit survey has been created to gather feedback from participants. The questions included will pertain to the adoption, Meaningful Use, and impact of Certified Electronic Health Record Technology (CEHRT) as experienced by your practice or organization.

If you or your organization participated in the program, either as an Eligible Professional (EP) or an Eligible Hospital (EH), we encourage you to participate in the survey that corresponds to your participation type. These surveys can be accessed online via SurveyMonkey using the below links, and will take approximately 10-15 minutes to complete.

Eligible Professional Environmental Scan Survey

Eligible Hospital Environmental Scan Survey

Your response to the survey is critical to the input for the development of the State Medicaid Health Information Technology (HIT) Plan, and all information gathered will be input in in the State Medicaid HIT Plan. Answers to survey questions will allow the Department to assess the difference between the beginning of the program to the end of the program and obtain information on the Health Information Technology landscape of New York State.

Survey responses will be collected from July 5th, 2021*, and all published data will be compiled anonymously. If you or your organization have any questions regarding the survey or the included content, please contact our Support Team by phone at (877) 646-5410, Option 2 or by email at hit@health.ny.gov.

*The July 5th end date is tentative and may extended if necessary. Any changes or extensions will be communicated well in advance via LISTSERV message.


Payment Year (PY) 2021 Soft Opening and Official Opening

As the timeframes between payment years get shorter, providers who are ready to attest will be given the opportunity to do so before the official payment year opening. This Soft Opening will function in the same way an official opening does, with remediation and review processes that mirror what providers are used to. The main difference is that the Soft Opening occur earlier in the year, and because of this the Meaningful Use criteria must be met sooner than normal if a provider wishes to attest during this period

The PY2021 Soft Opening period began April 1st, 2021. This option will be available until the Official Opening on July 1st, 2021.

Providers who have met the attestation criteria will be able to complete their attestations in MEIPASS during this time period. If you have already gathered your attestation data and are ready to submit, we encourage you to do so.

The PY2020 Official Opening will occur from July 1st, 2021 to August 31st, 2021.

You may notice that this timeframe is shorter than the average attestation period. This is to allow the program deadlines for the final payment years to be met. For additional information regarding the Official Opening, we invite you to attend our Program Discussion on the topic which will occur on June 11th, 2021. This discussion will give an overview of the changes that can be expected for the Official Opening. There will also be a Q&A session where the entire EHR Incentive team will be available to answer any program related questions. We hope to see you there!


Payment Year (PY) 2021 Pre-Validation Period

If an individual Eligible Professional (EP) or group have already selected their reporting period and calculated their patient volume prior to the MEIPASS attestation system being opened for the payment year, they are able to complete a pre-validation. This allows practices to submit their patient volume data for review and approval ahead of attestation and can help the EP advance through the review process more quickly once MEIPASS begins accepting attestations.

Pre-Validations for PY2021 will be accepted from March 15th, 2021 to June 11th, 2021. If you would like to take advantage of this service to avoid patient volume remediation during the official or soft opening attestation periods, please begin the process of finding a suitable Medicaid patient volume reporting period. For PY2021, providers must utilize a MPV Reporting Period within Calendar Year 2020 to be eligible for Pre-Validation. Providers who wish to use a MPV Reporting Period from within 2021 will not be eligible for this service.

To submit a Pre-Validation, simply select your Patient Volume Reporting period from within Calendar Year 2020, and fill out the appropriate Pre-Validation form with the data for that period.

EPs Using Individual Patient Volume: Individual EPs Pre-Validation template

EPs Using Group Patient Volume: Group EPs Pre-Validation template.

Additional instructions regarding this process can be found on Instructions tab in each respective template.

Please Note: Pre-Validations submitted before the official request period begins will not be considered. All submissions received before this time must be re-submitted during the Pre-Validation Period for a review to occur.


Payment Year (PY) 2021 Tutorial Series

The updated PY2021 Meaningful Use MEIPASS Tutorial Series is now available. We encourage all providers to review these video tutorials prior to accessing MEIPASS to ensure that they are fully prepared for the attestation process.

This series and additional resources can be found on our Tutorials page. Each tutorial series has multiple parts covering the specifics of the topic, and provide in depth visuals and explanations for their subject matter. If you have questions regarding MEIPASS, MURPH, or Post Payment Audit, we recommend that you review these resources.


Payment Year (PY) 2021 Webinar Series

The updated PY2021 Webinar Series will begin this January. We encourage all providers to attend these presentations to learn more about the changes that will come with the final year of the program, and to review the requirements for Stage 3 Meaningful Use. For a schedule of upcoming webinars and topics, please see the Webinar Calendar page.

If you are unable to attend a webinar, or would like to view information for past webinars, you can do so on this page as well. Simply scroll down to the Webinar Slides and Recordings section to access PDFs of all past webinars.


Feedback

We continue to welcome your feedback about the program. Over the past year, significant changes have been made due to the suggestions received from the provider community. These include: electronic signatures in MEIPASS, shorter response deadlines for attestation remediation, and additional guidance about security risk assessment and post-payment audit. Please complete our Customer Satisfaction Survey and add your feedback and any ideas you may have regarding our resources.

Review the CMS Final Rules:

Review resources available on external websites:

Contact your local Regional Extension Center (REC):

Contact us:

Since 2011 the following payments have been made to NY Medicaid providers:
Eligible Professionals &
Eligible Hospitals
Payments Made:
46,428
Amount Paid:
$1,037,930,121
For further information and assistance please call:
1-877-646-5410
Monday - Friday 8:30am - 5:00pm EST