Meaningful Use Registration for Public Health (MURPH)

Onboarding Status Quick Reference Guide

This document defines the onboarding statuses that Eligible Professionals (EPs) and Eligible Hospitals (EHs) may encounter when using the MURPH Audit Report Card.
Active Engagement Statuses
Active
Engagement
Status Definition General Guidance
AE1 In Queue An Eligible Provider that has yet to be reviewed by the registry must be assigned the status of "In Queue." Statuses will stay "In Queue" until the registry is ready to engage in onboarding activities. No provider action necessary
AE1 Awaiting Invitation to Test An Eligible Provider that has been reviewed and is an appropriate provider type to submit data to the public health registry must be assigned the status of "Awaiting Invitation to Test." No provider action necessary
AE1 Invited to Test – 1st Invitation to Test An Eligible Provider that has been sent their first invitation to test must be assigned the status of "Invited to Test–1 st Invitation to Test." The EP or EH must respond to the ´Invitation to Test´ communication sent by the registry to be considered in Active Engagement
AE1 Invited to Test – 2nd Invitation to Test An Eligible Provider that has been sent their second invitation to test must be assigned the status of "Invited to Test–2 nd Invitation to Test." The EP or EH must respond to the ´Invitation to Test´ communication sent by the registry to be considered in Active Engagement
AE1 NCO – EHR Migration An Eligible Provider transitioning to a new EHR system must be assigned the status of "Not Currently Onboarding–EHR Migration." The EP or EH must contact the registry once the EHR migration is complete and agree upon a timeline to re–initiate the onboarding process to be considered in Active Engagement Option 1 status.
AE1 In Remediation – Wrong Jurisdiction An Eligible Provider operating in a jurisdiction different than the one selected on their MU registration must be assigned the status of "In Remediation–Wrong Jurisdiction." The EP or EH in this status must log in to their MURPH Registration and update the appropriate Jurisdiction (Inside or Outside NYC) corresponding to their Practice Location Address.
AE1 NCO – Registry Priority The Public Health Registry may choose to prioritize registrations based on a certain set of criteria. This status is used by the registry to categorize registrations that may be onboarded in the future. The EP or EH in this status will be considered in Active Engagement Option 1, until the registry is ready to engage in testing.
AE2 Invited to Test – Ready to Test An Eligible Provider that has responded to either the 1 st or 2 nd invitation to test with a willingness to initiate testing must be assigned the status of "Invited to Test–Ready to Test." The EP or EH in this status must wait for the registry to initiate the testing process.
AE2 Engaged in Testing An Eligible Provider that is participating in interoperability or data testing with the public health registry must be assigned the status of "Engaged in Testing." No provider action necessary
AE3 Ongoing Submission An Eligible Provider that is submitting production data to the public health registry that conforms to the relevant Meaningful Use (MU) standard must be assigned the status of "Ongoing Submission." No provider action necessary
Non–Active Engagement Statuses
Non Active
Engagement
Status Definition General Guidance
N/A Non–Responsive An Eligible Provider must be put in the status of "Non– Responsive" if no ´valid´ invitation to test response is received by the public health registry within 30 days of the sent date of the 2nd invitation to test communication or 2nd request for action communication. The EP or EH in this status must respond to the ´Invitation to Test´ communication sent by the registry to be considered in Active Engagement.
N/A NCO – EHR Conflict An Eligible Provider using a Certified EHR Technology (CEHRT) that is unable to connect to the registry due to various technical or administrative limitations must be assigned the status of "Not Currently Onboarding– EHR Conflict." The EP or EH must adopt a CEHRT version that is capable of submitting data to the registry in a MU compliant format in order to be considered in Active Engagement Option 1 status.
N/A NCO – Duplicate Registration An Eligible Provider having more than one registration for the same practice location must be assigned the status of "Not Onboarding – Duplicate Registration." The EP or EH must update their MURPH registration and remove the duplicate record. The EP or EH should reference the registration record that is in use by the public health registries to determine the appropriate Active Engagement Option status.
N/A NCO – Incorrect Registry An Eligible Provider that has incorrectly registered and does not participate in the public health reporting measure for a specific registry must be assigned the status of "Not Onboarding – Incorrect Registry." The EP or EH is required to meet the Public Health Reporting Measure by selecting an alternative option that is appropriate for their practitioner type. Due to the EP or EH incorrectly selecting the registry, that provider would not be considered actively engaged. Please review the Public Health Reporting website for available registries that are sponsored by the New York City Department of Health and Mental Hygiene (NYC DOHMH) and the New York State Department of Health (NYS DOH).
N/A NCO – Invalid record An Eligible Provider who is retired, deceased, or the practice has closed and does not participate in the public health reporting measure for a specific registry, must be assigned the status of "Not Onboarding – Invalid Record." The EP or EH in this status must contact the registry should they believe the information is incorrect to be moved to an Active Engagement Status.
DELETED Deleted All Eligible Providers working at a Practice Location that has been deleted from the organization´s updated MURPH registration must be assigned the status of "Deleted." The EP must update their MURPH registration and add the Practice Location that they believe was incorrectly deleted by their organization.
Glossary of Terms
Acronym Description
AE1 Active Engagement Option 1 (Completed Registration to Submit Data)
AE2 Active Engagement Option 2 (Testing and Validation)
AE3 Active Engagement Option 3 (Production)
N/A Not an Active Engagement Status, contact registry for additional clarification if needed.
NCO Not Currently Onboarding
Date: 06/28/2019 | Version 1.0
MUPublicHealthHelp@health.ny.gov