Uniform Assessment System - New York

Implementation Overview for Region V Providers

  • Overview is also available in Portable Document Format (PDF)
May 13, 2013

Uniform Assessment System – New York Implementation Overview

Mark Kissinger
Director, Division of Long Term Care
Office of Health Insurance Programs

UAS–NY Overview

K. John Russell
UAS–NY Project Director

UAS–NY Assessment Instruments

  • UAS–NY Community Assessment
  • Pediatric Assessment for Ages 4 through 17
  • Pediatric Assessment from Birth through Age 3

UAS–NY Application

  • Single record for individuals engaged in Medicaid Long Term Care system
  • Secure system accessed through HCS web portal
  • Role–based system
  • Immediate access to reporting functionality
  • Ability to use online and offline
  • Ad hoc reporting capability

Training Environment

  • Online, self–paced topic–specific courses
  • Mandatory and recommended courses
  • Reference Manuals and User Guides
  • Accessed directly from the UAS–NY

Benefits of UAS–NY

  • Establishes uniformity of assessment across assessors
  • Uses assessment outcomes to guide care planning
  • Uses consumer assessment history data to guide program and service planning
  • Supports Quality Improvement
  • Supports improved management activities

UAS–NY Implementation

Lisa Howard
UAS–NY Program Coordinator

Successful Integration of UAS–NY: A Two Phase Process

Transition: includes all the steps and activities that organizations must take before assessments are administered using the UAS-NY
Implementation: begins when staff start using the UAS-NY to administer assessments

Organizational Transition Activities

  • Establish a leadership team; appoint a UAS–NY Coordinator
  • Learn fundamental concepts about the UAS–NY application
  • Conduct an organizational assessment
  • Ensure staff access to UAS–NY
  • Promote staff readiness
  • Conduct UAS–NY one–time set–up activities

Resources and Technical Assistance

  • Webinars to Support Implementation
    • Kick–off webinar for UAS Coordinators
    • Preparing Staff Access to the UAS–NY
    • UAS–NY Training Environment Orientation
  • Technical support via email or phone

Immediate Organizational Transition Activities

Scott Jill
UAS–NY Program Coordinator

Statewide Implementation Plan

  • Transition to UAS–NY began March 2013 and will be fully implemented statewide by March 2014
  • UAS–NY will replace existing assessment instruments in the following programs/plans:
    • Adult Day Health Care
    • Assisted Living Program
    • Care at Home Waivers I & II
    • Consumer Directed Home Care
    • Long Term Home Health Care
    • Managed Long Term Care
    • Nursing Home Transition and Diversion Waiver
    • Personal Care
    • Traumatic Brain Injury Waiver

Statewide Implementation Plan

Pilot Counties: Broome, Chautauqua, Otsego, Warren (Live Data) Full implementation by June 30, 2013
Managed Long Term Care Plans Begin using UAS–NY October 1, 2013
Mainstream Medicaid Managed Care Organizations Full implementation by February 1, 2014
Complete Transition to UAS–NY for Remaining Fee for Service Programs Spring 2014

Counties Begin Transition Activities Deadline for Implementation of UAS–NY
Allegany, Cattaraugus, Chemung, Erie, Genesee, Livingston, Monroe, Niagara, Ontario, Orleans, Schuyler, Seneca, Steuben, Wayne, Wyoming, Yates May 1, 2013 October 1, 2013
Cayuga, Chenango, Cortland, Delaware, Herkimer, Jefferson, Lewis, Madison, Oneida, Onondaga, Oswego, St. Lawrence, Tioga, Tompkins June 1,2013 November 1, 2013
Albany, Clinton, Columbia, Essex, Franklin, Fulton, Greene, Hamilton, Montgomery, Otsego, Rensselaer, Saratoga, Schenectady, Schoharie, Washington July 1, 2013 December 1, 2013
Dutchess, Orange, Putnam, Rockland, Sullivan, Ulster August 1, 2013 January 1, 2014
Nassau, New York City, Suffolk, Westchester September 1, 2013 February 1, 2014

General Timeline

  • Establish Leadership Team
  • Ensure staff access to UAS–NY
  • Review organization´s assessment and business processes
July through August
  • Promote staff readiness to use UAS–NY
  • Complete online training
  • Complete in–house training
  • Review organization´s IT infrastructure
  • Hardware for field staff
  • Network and data systems
  • Begin UAS–NY Start–up Tasks
Not later than November 1, 2013
  • Use UAS–NY Community and Pediatric Assessments
  • Support integration of UAS–NY into business processes

Key Dates for Region V Service Providers

By May 22, 2013 Submit name and contact information of UAS– NY and HCS Coordinators
May 24, 2013 UAS–NY Transition Guide will be sent to UAS– NY Coordinators
June 3, 2013 UAS–NY Kick–off Webinar for UAS–NY Coordinators
June 17, 2013 Preparing Staff Access to UAS–NY Webinar
July 8, 2013 UAS–NY Training Environment Orientation Webinar
No later than November 1, 2013 Begin using UAS–NY Community and Pediatric Assessments

Additional information DOH Website


Questions may be emailed to: uasny@health.state.ny.us
Call UAS–NY Support Desk Monday – Friday
8:30 AM – 4:00 PM