ECRIP Frequently Asked Questions (FAQs)

1. What is the deadline for ECRIP abstracts? Can follow-up information be provided to the Department of Health (DOH) after the due date?

The deadline for submission of abstracts is 4:00 p.m. on Tuesday, December 20, 2016. No supplemental information may be submitted after the due date. Abstracts and related attachments will be reviewed solely based upon the information submitted by the teaching hospital.

Please note that teaching hospitals may have their own internal vetting processes that must be completed prior to the actual submission date. Each teaching hospital should advise its researchers to consult with its ECRIP principal contact for any internal deadlines and requirements.

2. When will awards be announced, when can projects begin and when can ECRIP fellows be hired and begin to train in the project?

Awards are expected to be announced in January 2017 and ECRIP principal contacts listed on all abstracts submitted will be contacted at the same time. Projects shall begin no earlier than April 1, 2017, and no later than December 31, 2017. Once a start-up report is approved by DOH, ECRIP fellows may be hired and begin their training in the project.

3. May a teaching hospital submit more than one Individual or Center abstract?

A teaching hospital may not submit both an Individual and a Center abstract.

A teaching hospital may submit only one abstract for an Individual project.

If a teaching hospital elects to seek a Center award, rather than seek an Individual award, it may submit either: (1) an abstract for a primary project without submitting an abstract for a secondary Center project; or (2) an abstract for a primary project and an abstract for a secondary project.

A secondary project will only be supported if: (1) both the primary and secondary projects meet all program requirements; and (2) at least $400,000 is available to that hospital, which depends on the number of other qualifying Center projects. A teaching hospital may wish to submit a secondary Center project if it believes that it will not be able to support more than four research fellows under one theme in the institution. Each fellow will require: (a) direct supervision from a qualified sponsor/mentor throughout the two years of the project; (b) direct and indirect support within the department/institution to conduct and report on the research; and (c) support to complete formalized training in clinical research.

If a secondary abstract is submitted, both the primary and secondary projects must meet all program requirements. If the primary project does not meet the program requirements, neither project will be funded. However, if the secondary project does not meet the program requirements but the primary project meets the program requirements, the primary project would qualify for the full award.

4. Can an individual physician submit an abstract directly to DOH?

Yes, but only if that individual physician is authorized to submit an abstract on behalf of the teaching hospital. Please check with the hospital's ECRIP principal contact, hospital CEO/Administrator, Designated Institutional Official (DIO) or medical director. All abstracts submitted must be endorsed by an "officer of the institution" whose identity must be shared by the ECRIP principal contact with researchers at the institution.

5. What submissions should accompany abstracts?

Biographical sketches (biosketches) must be submitted with abstracts for both Individual and Center projects.

For a Center project or projects, the abstract or abstracts also must be accompanied by a letter from the teaching hospital demonstrating its commitment of $100,000 per year to the project. The letter must identify the source of these matching funds, as noted in the Abstract Outline.

Aside from the biosketches and the above-referenced letter demonstrating a teaching hospital's commitment to funding a Center project or projects, no documentation, including letters of support, will be accepted.

6. Can the teaching hospital request a specific amount of funding for an Individual or Center project?

Teaching hospitals cannot request specific amounts of funding for Individual or Center projects. Individual projects that meet program requirements will receive $75,000 annually for two years. For Center projects that meet program requirements, funding amounts will be determined by DOH depending on: (1) the availability of funding for Center projects after Individual awards are determined; and (2) the number of other qualifying Center projects.

Budgets are not required for Individual projects. Budgets are required for Center projects, but are not to be submitted with the abstract. Budgets for Center projects will be submitted by the teaching hospital and reviewed by DOH as part of the start-up process after awards are made.

7. Can an abstract include tables and charts?

Yes, but all information will be included in the word limits.

8. Must the research fellow have attended medical school or a GME program in New York State?

A research fellow must:

  1. be enrolled in or have completed a graduate medical education (GME) program;
  2. be a citizen, national or permanent resident of the United States or Canada; and
  3. satisfy one or more of the following requirements:
    1. be a graduate of a medical, dental or podiatric school located in New York State;
    2. be a graduate of or a resident in a GME program which is sponsored by an institution that is located in New York State; or
    3. reside in New York State by December 20, 2016.

9. What changes are proposed in the draft regulations?

The draft proposed regulations will amend requirements related to project directors and research fellows. Abstracts should conform to the draft proposed regulations, which are expected to be adopted in early 2017.

The draft proposed changes will amend 10 NYCRR § 86-1.46 to: (1) include other federal research grants and Patient-Centered Outcomes Research Institute (PCORI) grants as qualifying grants for both Individual and Center Awards, in addition to grants from the National Institutes of Health; (2) amend the time period for qualifying grants from five years to three years for Individual Awards and from one year to two years for Center Awards; and (3) eliminate the provision that fellows to be funded under the proposed project may not have been previously funded by the teaching hospital within the past three years.

10. Are junior faculty members eligible to be the research fellows?

Yes, provided they meet the program requirements. See paragraph (a)(3) of the draft proposed regulations for clarification.