New York State Health Care Reform Act (HCRA)

December 10, 1998

Re: Public Goods Pool Reporting Forms - D & TC - Ambulatory Surgery Services

Dear Administrator/Comptroller:

Enclosed please find reporting forms and instructions for designated providers to use when calculating and remitting payments to the Public Goods Pools for reporting periods January 1, 1999 through December 31, 1999. Beginning with the report for January 1999, which must be submitted (postmarked) by March 2, 1999, providers are required to use the enclosed forms. The reporting forms are required to be filed monthly even if there is no activity to report.

Following are issues which deserve special mention:

  • Pursuant to the New York State Health Care Reform Act of 1996, each service year´s pool receipts are dedicated to specific purposes and in specific amounts. As a result, monthly reports filed by providers during 1999 MUST be segregated into 1997, 1998 and 1999 service year portions. These service year portions may NOT be combined. Consequently, all instructions previously issued apply to each service year.
  • Required prior period adjustments must be disclosed on the report for the service year to which they apply. For example, a correction of an amount reported for service year 1998 MUST be reported as a prior period adjustment on the 1998 portion of the monthly report.
  • During the 1999 reporting year only, providers must submit a completed 1997 service year portion of the 1999 monthly report only when they have received 1997 service year patient services revenues during the report month and/or has 1997 service year prior period adjustments to report for the month. Therefore, when a provider has no 1997 service year patient services revenues and no 1997 service year prior period adjustments to report for the month, the 1997 service year portion of the 1999 report should not be submitted. However, the 1998 and 1999 service year portions of the 1999 monthly report must be submitted each month, even if there is no activity for the report month.
  • The summary page of the 1999 reporting form (Page 2 of the report) summarizes the amount of surcharge liabilities due, by service year. Line 1 of the summary page MUST agree with the amount of 1997 service year liability reported on Page 8, Line 17 of the report, while Line 2 of the summary page MUST agree with the amount of 1998 service year liability reported on Page 4, Line 17 of the report and Line 3 of the summary page MUST agree with the amount of 1999 service year liability reported on Page 6, Line 17 of the report. Payment in the form of ONE check should be submitted and made payable to the "Public Goods Pool". This check, which will account for the combined 1997, 1998 and 1998 surcharge liabilities MUST agree with the amount shown on Line 4 of the summary page. It should be noted that if a liability exists for one or more service years and a credit exists for the other service year(s), the net amount should be reflected in a single payment. The facility´s Operating Certificate number must be entered onto the payment check and reporting forms. This payment check should be mailed with the applicable reporting forms via:

Regular Mail:

Mr. Jerome Alaimo, Pool Administrator
Office of Pool Administration
Excellus BlueCross BlueShield,
Central New York Region
P.O. Box 4757
Syracuse, New York 13221-4757

-OR-

Express or Overnight Mail:

Mr. Jerome Alaimo, Pool Administrator
Office of Pool Administration
Excellus BlueCross BlueShield,
Central New York Region
344 South Warren Street
Syracuse, New York 13202-2008

A schedule of report and payment due dates for the months of January through December 1999 is provided on the first page of the instructions. Note also that the first report, covering the month of January 1999, must be submitted (postmarked) by March 2, 1999.

Reports must be completed and submitted in accordance with the enclosed instructions. If, upon review, a report is deemed unacceptable, the report may be returned and a delinquency notice issued. Failure to comply with the reporting provisions provided in Sections 2807-j and 2807-s of the Public Health Law may result in the recoupment of the facility´s estimated monthly assessment liability, along with interest and/or penalty, from various third party payments pursuant to Section 2807-j(6) of the Public Health Law.

Should you have any questions concerning the foregoing or the enclosed forms, please contact Mr. Richard Pellegrini, Director of the Bureau of Financial Management and Information Support at (518) 473-4653.

Sincerely,

Mark H. Van Guysling
Assistant Director
Division of Health Care Financing

Enclosures