Data Submission Requirements
Data Submission requirements and compliance expectations are described in Public Health Law; Section 400.18 – Statewide Planning and Research Cooperative System (SPARCS). The Compliance Reports below are posted monthly to provide facilities with actionable information that will help them achieve compliance. The SPARCS program tracks compliance quarterly and issues warning communications to facilities that are not compliant. After three warnings and no corrective action plan accepted, a Statement of Deficiency (SOD) can be issued.
The submission requirements are as follows:
- 95% of the facility's SPARCS data must be submitted 60 days following the month of patient discharge.
- 100% of a facility's SPARCS data is due 180 days following the end of the facility's fiscal year.
View Compliance Reports By Facility
Note: The Compliance Reports show how each facility’s volume of submission is tracking by month within a calendar year. The report is further broken down by claim type each month (Inpatient (IP), Emergency Department (ED), Ambulatory Surgery (AS)). To support enforcement, an average monthly target volume for each facility by claim type is set. The metric is calculated based on the previous year’s discharges/visits volume (sum of the previous year’s discharges/visits/12). If a facility has met their average monthly target volume for a particular claim type, then the month is highlighted in green. If the facility is not meeting their average monthly target volume for a particular claim type, then the month is highlighted in red. If the facility is excessively over their average monthly target volume (>120 percent) for a particular claim type, the month is highlighted in yellow. The SPARCS program works with facilities that have red months to understand what is impacting their ability to submit data (e.g., sometimes it can be a system issue or other challenge).