EDRS Information for Medical Examiners & Coroners

EDRS is a secure web-based system that provides a method for electronically registering deaths at any time and from any location where web access is available. Access to the system will be granted to users authorized to complete a death certificate, including funeral directors, physicians, medical examiners, coroners, and registrars.

The purpose of EDRS is to streamline the death registration process and improve the quality of the death data collected, reduce the time it takes to file death records and improve communication among those responsible for filing and meeting the 72-hour filing requirement of Public Health Law. The resulting benefits include faster delivery of death certificates, reduced travel costs for funeral firms, improved disease tracking for public health purposes, and reduction in fraudulent filing of death benefits due to faster vital events tracking.

EDRS provides on-line access for all parties involved to work on the same case to complete decedent fact of death and cause of death information without the need for a physical paper trail.

All cases with a manner of death that is not "Natural" (unattended deaths and deaths occurring from unnatural causes) are referred to an authorized medical examiner or coroner within the jurisdiction where the death occurred or human remains were found.

EDRS Expansion to Medical Examiners and Coroners

Phase 1 of EDRS implementation in New York State consisted of statewide electronic processing of natural cause deaths occurring in a medical facility. Those cases do not require the involvement of a medical examiner/coroner. For Phase 2 of EDRS implementation, the scope of EDRS is expanding to include the processing of unattended and unnatural cause deaths. A pilot program for unattended and unnatural death processing in EDRS began during fall 2017 involving select pilot counties. The pilot program has been extended through March 2018, now including more districts. Statewide roll-out for Phase 2 implementation is being conducted in 2018 and 2019.

During the pilot program New York State continued building new functionality for EDRS to support medical examiner/coroner work flows. As the pilot program concludes, pilot activity feedback is expected to be incorporated into system configuration in the newly completed work flow functionality for EDRS.

EDRS began the roll-out process to medical examiner and coroner offices during spring 2018. The roll-out is being conducted using a region-based approach. Regional roll-out activities include user account set-up in EDRS and the Health Commerce System (HCS), in addition to comprehensive training in EDRS for medical examiner and coroner offices in the designated region. The EDRS Phase 2 Roll-Out Map shows which counties are assigned to each region, and provides the planned timeframe for each region's enrollment, and when the region is scheduled to begin using EDRS to process unnatural and unattended death cases electronically in EDRS.

Additional information and EDRS training resources will be added to this web site as regional roll-out progresses through 2018.

Training Resources

Video Tutorials

The following Tutorials will launch in a new window/tab.

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System

Upcoming Self-Paced Training Tutorials

  • Accept or Decline a Referral to ME/Coroner: ME Review Case - How to Access and Accept/Decline a case referred to ME/Coroner (not yet available)
  • Take Control of Case: ME Review Case - How to access and take ownership of a case owned by a medical facility (not yet available)
  • Request Non-Affiliated Medical Certification - How a non-medically licensed Coroner requests medical certification from a coroner's physician/medical certifier (not yet available)
  • Complete a Medical Examiner/medically licensed Coroner Case in EDRS as Medical Certifier (not yet available)
  • Complete a Coroner Case in EDRS as Non-Medically Licensed Coroner (not yet available)
  • Complete a Cremation Clearance in EDRS (not yet available)

Documentation

User Account Information

EDRS Procedures and Reference Guides