EDRS Information for Medical Examiners & Coroners

EDRS is a secure web-based system that provides a method for electronically registering deaths at any time and from any location where web access is available. Access to the system will be granted to users authorized to complete a death certificate, including funeral directors, physicians, medical examiners, coroners, and registrars.

The purpose of EDRS is to streamline the death registration process and improve the quality of the death data collected, reduce the time it takes to file death records and improve communication among those responsible for filing and meeting the 72-hour filing requirement of Public Health Law. The resulting benefits include faster delivery of death certificates, reduced travel costs for funeral firms, improved disease tracking for public health purposes, and reduction in fraudulent filing of death benefits due to faster vital events tracking.

EDRS provides on-line access for all parties involved to work on the same case to complete decedent fact of death and cause of death information without the need for a physical paper trail.

All cases with a manner of death that is not "Natural" (unattended deaths and deaths occurring from unnatural causes) are referred to an authorized medical examiner or coroner within the jurisdiction where the death occurred or human remains were found.

EDRS Expansion to Medical Examiners and Coroners

Phase 1 of EDRS implementation in New York State consisted of statewide electronic processing of natural cause deaths occurring in a medical facility. Those cases do not require the involvement of a medical examiner/coroner. For Phase 2 of EDRS implementation, the scope of EDRS is expanding to include the processing of unattended and unnatural cause deaths. A pilot program for unattended and unnatural death processing in EDRS began during fall 2017 involving select pilot counties. The pilot program has been extended through March 2018, now including more districts. Statewide roll-out for Phase 2 implementation is being conducted in 2018 and 2019.

During the pilot program New York State continued building new functionality for EDRS to support medical examiner/coroner work flows. As the pilot program concludes, pilot activity feedback is expected to be incorporated into system configuration in the newly completed work flow functionality for EDRS.

EDRS began the roll-out process to medical examiner and coroner offices during spring 2018. The roll-out is being conducted using a region-based approach. Regional roll-out activities include user account set-up in EDRS and the Health Commerce System (HCS), in addition to comprehensive training in EDRS for medical examiner and coroner offices in the designated region. The EDRS Phase 2 Roll-Out Map shows which counties are assigned to each region, and provides the planned timeframe for each region's enrollment, and when the region is scheduled to begin using EDRS to process unnatural and unattended death cases electronically in EDRS.

Additional information and EDRS training resources will be added to this web site as regional roll-out progresses through 2018.

Training Resources

Training resources for Medical Examiners, Coroners, and their staff includes live training, self-paced video tutorials, and reference documents. The schedule for live training is listed below. Video tutorials and reference documents are available below the training schedule.

Training Schedule for Medical Examiners/Coroners, and Coroner's Physicians

Live training is conducted over the internet and telephone using your computer, internet browser application, and Cisco WebEx Player application. The training course for Medical Examiners, Coroners, their staff, and Coroner's Physicians is a 1-1/2 hour course. The course includes a visual demonstration showing your work flow in EDRS, a discussion of best practices for ME/Coroners, and a question and answer period.

To sign up for training you first need to install the WebEx player on your computer. Click the following link to download and install the free WebEx Player if you have not previously installed WebEx: Download the WebEx Player. Be sure to select the correct player for your computer type (Windows or Macintosh) and follow the installation instructions.

After installing the WebEx Player application, you may sign up to attend one of the training sessions listed below by clicking the link to the desired session and completing the requested course registration information. After registering for a class, you will receive an email confirming your training registration and containing a link to the actual course and instructions.

When the date and time arrives for you to attend your scheduled training course, click the link to launch the WebEx application and sign into the course. For audio connection to the course so that you can hear the instructor and class discussion, dial into the toll-free telephone number provided in your training confirmation email message.

Month Training Dates and Times for Medical Examiners/Coroners, their Staff, and Coroner's Physicians
Sign Up for Live Training via WebEx
(Requires WebEx Player installed on your computer)
January 2019 Wednesday, January 30, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Thursday, January 31, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
3:00pm-4:30pm

February 2019 Friday, February 1, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Monday, February 4, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Thursday, February 21, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
10:00am-11:30am

March 2019 Monday, March 4, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
3:00pm-4:30pm

Tuesday, March 5, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Friday, March 8, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
1:00pm-2:30pm

Tuesday, March 12, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Monday, March 25, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
10:00am-11:30am

April 2019 Thursday, April 4, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
3:00pm-4:30pm

Friday, April 5, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
1:00pm-2:30pm

Tuesday, April 9, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Wednesday, April 10, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
9:00am-10:30am

Monday, April 15, 2019 - Implementation of EDRS Phase 2 for Medical Examiners/Coroners
10:00am-11:30am

Video Tutorials

The following Tutorials will launch in a new window/tab.

  • Locating a Case in EDRS
  • Checking your Workload in EDRS
  • Change Case Ownership
  • Claim Ownership of an Existing EDRS Case: ME Review Case - NEW November 2018
    This tutorial shows how a Medical Examiner or Coroner can take ownership of an existing EDRS case away from a medical facility. The ME Review Case feature can be used to Accept/Decline ownership of a case referred to you by the medical facility. This feature can also be used to take ownership of a case that has not been referred to you. Note: Do not use this feature for cases owned by a non-medically licensed Coroner who is requesting non-affiliated medical certification from you.
  • Add an External Medical Certifier to a Case: Request Non-Affiliated Certification - NEW October 2018
    This tutorial shows how a non-medically licensed Coroner or medical facility can request medical certification from a Coroner's Physician, Primary Care Physician, Medical Examiner, or other Medical Certifier who is not affiliated with your office/facility.
  • Receive a Non-Affiliated Medical Certification Request - NEW November 2018
    This tutorial shows how a Medical Examiner or Medical Certifier can Accept/Decline a request for non-affiliated medical certification issued by a non-medically licensed Coroner's office or medical facility. A request for non-affiliated medical certification is used when the medical certifier is not directly affiliated with the office/facility which owns the EDRS case.
  • Medically Certify a Case in EDRS
    This tutorial shows medical certifiers and staff how to complete the medical certification pages for a decedent and certify the case in EDRS.
  • Improving Cause of Death Reporting
    This tutorial shows medical certifers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System

Upcoming Self-Paced Training Tutorials

  • Complete a Medical Examiner/medically licensed Coroner Case in EDRS as Medical Certifier (not yet available)
  • Complete a Coroner Case in EDRS as Non-Medically Licensed Coroner (not yet available)

Documentation

User Account Information

EDRS Procedures and Reference Guides