EDRS Information for Medical Examiners & Coroners

Mastering the Cause of Death in the 21st Century

Online course: Mastering the Cause of Death in the 21st Century

Register today for this online course. Pass the assessment and earn AMA PRA Category 1 Credit™.
Learn more about this course.

Log into EDRS

Log into the New York State Health Commerce System (HCS) to access EDRS:


New York State began registering deaths in the state in 1881. Public Health Law, Article 41, Title 4, Section 4140 designates the roles and processes established to register a death and arrange for disposition of a body. As of 1953, the death of each person who has died in this state shall be registered immediately and not later than seventy-two (72) hours after death or the finding of a dead human body.

New York State's Electronic Death Registration System (EDRS) is a secure, web-based system for health care providers and medical certifiers, medical examiners/coroners, funeral directors, and local registrars as they work together to electronically register deaths. The system is accessed through the New York State Health Commerce System (HCS) website portal. For more background information about EDRS, its benefits, and New York state's related Public Health Law, click the following link: About EDRS.

All cases with a manner of death that is not "Natural" (unattended deaths and deaths occurring from unnatural causes) are referred to an authorized medical examiner or coroner within the jurisdiction where the death occurred or human remains were found.

All medical examiners and coroners are now expected to use EDRS to process unnatural and unattended death cases electronically.

COVID-19 (Coronavirus) Certifying Deaths, Decedent Handling, and Funeral Information

The NYS Department of Health Bureau of Vital Records, in concert with the Bureau of Funeral Directing and Centers for Disease Control and Prevention (CDC), is sharing State and Federal guidelines for certifying death records, handling decedent bodies where the cause of death is confirmed COVID-19, and performing disposition events (calling hours and funeral services). The guidelines are as follows:

  • Medical Certifiers: When certifying a COVID-19 death, include the literal "COVID-19" in Part I of the Cause of Death section. Please refer to the updated CDC Guidance for Certifying COVID-19 Deaths (UPDATED April 2, 2020).
  • Funeral Directors and funeral firm staff: Please review the March 18, 2020 letter to Funeral Directors for guidance when planning funerals and for links to standard precautions when handling a decedent who dies from COVID-19, issued by the federal Centers for Disease Control and Prevention (CDC).
  • All: Please visit the federal Department of Labor, Occupational Safety and Health Administration (OSHA) website for the new Safety and Health Topics, COVID-19 Control and Prevention webpage. Find general information for all US workers and employers, and information for specific worker groups and their employers who may have potential exposures to COVID-19. Refer to the Deathcare Workers and Employers section of the OSHA webpage for detailed guidance for coroners, medical examiners, autopsy technicians, funeral directors, and other mortuary workers.

The most current information will be posted on the Department of Health’s Novel Coronavirus website at https://coronavirus.health.ny.gov/home as new guidance and information becomes available. We urge everyone to use common sense and take necessary precautions to safeguard themselves and others as we all navigate these challenging times. Thank you all for your professionalism, patience and dedication.

Training Resources

Training resources for Medical Examiners, Coroners, and their staff includes live training, self-paced video tutorials, and reference documents. The schedule for live training is listed below. Video tutorials and reference documents are available below the training schedule.

Training Schedule for Medical Examiners/Coroners, and Coroner's Physicians

How Training is Conducted

Live training is conducted over the internet and telephone using your computer, internet browser application, and Cisco Webex Player application. The training course for Medical Examiners, Coroners, their staff, and Coroner's Physicians is a 1-1/2 hour course. The course includes a visual demonstration showing your workflow in EDRS, a discussion of best practices for ME/Coroners, and a question and answer period.

See Instructions for Viewing Webex Webinar Training for a link to download and install the Webex Player and additional information about the training.

Month Live Webinar Training Schedule for
Medical Examiners/Coroners, their Staff, and Coroner's Physicians
(Requires Webex Player installed on your computer)
Select a Date/Time to Sign Up
July 2020 Monday, July 20, 2020 - Implementation of EDRS for Medical Examiners and Coroners
10:00am-11:00am

August 2020 Monday, August 17, 2020 - Implementation of EDRS for Medical Examiners and Coroners
10:00am-11:00am

September 2020 Monday, September 21, 2020 - Implementation of EDRS for Medical Examiners and Coroners
10:00am-11:00am

Continuing Education Opportunity

Mastering the Cause of Death in the 21st Century aims to provide you with tips to get the best cause of death determination, including opioid related deaths. Completion of the free course and final assessment earns valuable AMA PRA Category 1 Credit™.

An email has been sent to the Medical Examiners and Coroners on file with a username and temporary password to register for this course. New participants or those who no longer have access to the email address NYS has on file should select Create New Learner Account on the Learning Management System website. Your Organization in the Learning Management System will be EDRS.

Learn more about this course.

Video Tutorials

The following Tutorials will launch in a new window/tab.

  • Locating a Case in EDRS
  • Checking your Workload in EDRS
  • Change Case Ownership
  • Claim Ownership of an Existing EDRS Case: ME Review Case - NEW November 2018
    This tutorial shows how a Medical Examiner or Coroner can take ownership of an existing EDRS case away from a medical facility. The ME Review Case feature can be used to Accept/Decline ownership of a case referred to you by the medical facility. This feature can also be used to take ownership of a case that has not been referred to you. Note: Do not use this feature for cases owned by a non-medically licensed Coroner who is requesting non-affiliated medical certification from you.
  • Add an External Medical Certifier to a Case: Request Non-Affiliated Certification - NEW October 2018
    This tutorial shows how a non-medically licensed Coroner or medical facility can request medical certification from a Coroner's Physician, Primary Care Physician, Medical Examiner, or other Medical Certifier who is not affiliated with your office/facility.
  • Receive a Non-Affiliated Medical Certification Request - NEW November 2018
    This tutorial shows how a Medical Examiner or Medical Certifier can Accept/Decline a request for non-affiliated medical certification issued by a non-medically licensed Coroner's office or medical facility. A request for non-affiliated medical certification is used when the medical certifier is not directly affiliated with the office/facility which owns the EDRS case.
  • Medically Certify a Case in EDRS
    This tutorial shows medical certifiers and staff how to complete the medical certification pages for a decedent and certify the case in EDRS.
  • Improving Cause of Death Reporting
    This tutorial shows medical certifiers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.
  • Recorded Webinar Presentation of EDRS Medical Examiner/Coroner Training - Recorded 6/18/2018
    Requires Webex Player installed on your computer. See Instructions for Viewing Webex Webinar Training for a link to download and install the Webex Player and additional information about How to View a Recorded Training Presentation.

Upcoming Self-Paced Training Tutorials

  • Complete a Medical Examiner/medically licensed Coroner Case in EDRS as Medical Certifier (not yet available)
  • Complete a Coroner Case in EDRS as Non-Medically Licensed Coroner (not yet available)

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System

Documentation

User Account Information

Procedures and Reference Guides