EDRS Information for Medical Examiners & Coroners

EDRS is a secure web-based system that provides a method for electronically registering deaths at any time and from any location where web access is available. Access to the system will be granted to users authorized to complete a death certificate, including funeral directors, physicians, medical examiners, coroners, and registrars.

The purpose of EDRS is to streamline the death registration process and improve the quality of the death data collected, reduce the time it takes to file death records and improve communication among those responsible for filing and meeting the 72-hour filing requirement of Public Health Law. The resulting benefits include faster delivery of death certificates, reduced travel costs for funeral firms, improved disease tracking for public health purposes, and reduction in fraudulent filing of death benefits due to faster vital events tracking.

EDRS provides on-line access for all parties involved to work on the same case to complete decedent fact of death and cause of death information without the need for a physical paper trail.

All cases with a manner of death that is not "Natural" (unattended deaths and deaths occurring from unnatural causes) are referred to an authorized medical examiner or coroner within the jurisdiction where the death occurred or human remains were found.

EDRS Expansion to Medical Examiners and Coroners

Phase 1 of EDRS implementation in New York State consisted of statewide electronic processing of natural cause deaths occurring in a medical facility. Those cases do not require the involvement of a medical examiner/coroner. For Phase 2 of EDRS implementation, the scope of EDRS is expanding to include the processing of unattended and unnatural cause deaths. A pilot program for unattended and unnatural death processing in EDRS began during fall 2017 involving select pilot counties. The pilot program has been extended through March 2018, now including more districts. Statewide roll-out for Phase 2 implementation will be conducted in in 2018 and 2019.

During the pilot program New York State has been building new functionality for EDRS to support medical examiner/coroner work flows. When the pilot program concludes, pilot activity feedback is expected to be incorporated into system configuration as the new work flow functionality is installed in EDRS.

EDRS will begin the roll-out process to medical examiner and coroner offices across New York State during spring 2018, using a region-based approach. Regional roll-out activities will include user account set-up in EDRS and the Health Commerce System (HCS), in addition to comprehensive training in EDRS for medical examiner and coroner offices within the designated region. The EDRS Phase 2 Roll-Out Map shows which counties are assigned to each region, and provides a timeframe for when the regions are scheduled to begin using EDRS to process unnatural and unattended death cases electronically in EDRS.

Additional information about using EDRS, the Phase 2 implementation plan, a training schedule, and other training resources will be added to this web site when regional roll-out begins in spring 2018.

To prepare for EDRS expansion to medical examiners/coroners, the New York State Registrar/Director of the NYSDOH Bureau of Vital Records, Jake Locicero, issued a letter in August 2017 to medical examiners and coroners announcing the initial plan for EDRS expansion. Click the following link to view the August 24, 2017 notice to medical examiners and coroners (PDF).

An abbreviated demonstration of the EDRS work flow for medical examiners and coroners is available in the following pre-recorded video: Link to video demonstration.
Click to view a transcript of the video (TXT). Note that this demonstration does not include the new functionality that will be incorporated into EDRS to help support medical examiners/coroners work flow.

Training Resources:

Video Tutorials
The following Tutorials will launch in a new window/tab.

  • Locating a Case in EDRS
  • Checking your Workload in EDRS
  • Change Case Ownership
  • Medically Certify a Case in EDRS
    This tutorial shows medical facility staff and medical certifiers how to complete the medical certification pages for a decedent and certify the case in EDRS.
  • Complete a Medical Examiner/Coroner Review in EDRS (not yet available)
  • Complete a Cremation Clearance in EDRS (not yet available)
  • Improving Cause of Death Reporting
    This tutorial show medical facility staff and medical certifers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System