EDRS Information for Medical Examiners & Coroners

Mastering the Cause of Death in the 21st Century

Online course: Mastering the Cause of Death in the 21st Century

Register today for this online course. Pass the assessment and earn AMA PRA Catergory 1 Credit™.
Learn more about this course.

New York State began registering deaths in the state in 1881. Public Health Law, Article 41, Title 4, Section 4140 designates the roles and processes established to register a death and arrange for disposition of a body. As of 1953, the death of each person who has died in this state shall be registered immediately and not later than seventy-two (72) hours after death or the finding of a dead human body.

New York State's Electronic Death Registration System (EDRS) is a secure, web-based system for health care providers and medical certifiers, medical examiners/coroners, funeral directors, and local registrars as they work together to electronically register deaths. The system is accessed through the New York State Health Commerce System (HCS) website portal. For more background information about EDRS, its benefits, and New York state's related Public Health Law, click the following link: About EDRS.

All cases with a manner of death that is not "Natural" (unattended deaths and deaths occurring from unnatural causes) are referred to an authorized medical examiner or coroner within the jurisdiction where the death occurred or human remains were found.

All medical examiners and coroners are now expected to use EDRS to process unnatural and unattended death cases electronically.

Training Resources

Training resources for Medical Examiners, Coroners, and their staff includes live training, self-paced video tutorials, and reference documents. The schedule for live training is listed below. Video tutorials and reference documents are available below the training schedule.

Training Schedule for Medical Examiners/Coroners, and Coroner's Physicians

How Training is Conducted

Live training is conducted over the internet and telephone using your computer, internet browser application, and Cisco Webex Player application. The training course for Medical Examiners, Coroners, their staff, and Coroner's Physicians is a 1-1/2 hour course. The course includes a visual demonstration showing your workflow in EDRS, a discussion of best practices for ME/Coroners, and a question and answer period.

Install the Webex ARF Player

To sign up for training you first need to install the Webex player on your computer. Click the following link to download and install the free Webex Player if you have not previously installed Webex: Download the Webex Player. Download and install the .ARF File Webex Player for watching Webex live and recorded presentations. Be sure to select the correct player for your computer type (Windows or Macintosh) and follow the installation instructions.

After installing the Webex Player application, you may sign up to attend one of the training sessions listed below by clicking the link to the desired session and completing the requested course registration information. After registering for a class, you will receive an email confirming your training registration and containing a link to the actual course and instructions.

When the date and time arrives for you to attend your scheduled training course, click the link to launch the Webex application and sign into the course. For audio connection to the course so that you can hear the instructor and class discussion, dial into the toll-free telephone number provided in your training confirmation email message.

Month Training Dates and Times for Medical Examiners/Coroners, their Staff, and Coroner's Physicians
Sign Up for Live Training via Webex
(Requires Webex Player installed on your computer)
November 2019 Monday, November 18, 2019 - Implementation of EDRS for Medical Examiners/Coroners
10:00am-11:00am

December 2019 Monday, December 16, 2019 - Implementation of EDRS for Medical Examiners/Coroners
10:00am-11:00am

Continuing Education Opportunity

Mastering the Cause of Death in the 21st Century aims to provide you with tips to get the best cause of death determination, including opioid related deaths. Completion of the free course and final assessment earns valuable AMA PRA Category 1 Credit™.

An email has been sent to the Medical Examiners and Coroners on file with a username and temporary password to register for this course. New participants or those who no longer have access to the email address NYS has on file should select Create New Learner Account on the Learning Management System website. Your Organization in the Learning Management System will be EDRS.

Learn more about this course.

Video Tutorials

The following Tutorials will launch in a new window/tab.

  • Locating a Case in EDRS
  • Checking your Workload in EDRS
  • Change Case Ownership
  • Claim Ownership of an Existing EDRS Case: ME Review Case - NEW November 2018
    This tutorial shows how a Medical Examiner or Coroner can take ownership of an existing EDRS case away from a medical facility. The ME Review Case feature can be used to Accept/Decline ownership of a case referred to you by the medical facility. This feature can also be used to take ownership of a case that has not been referred to you. Note: Do not use this feature for cases owned by a non-medically licensed Coroner who is requesting non-affiliated medical certification from you.
  • Add an External Medical Certifier to a Case: Request Non-Affiliated Certification - NEW October 2018
    This tutorial shows how a non-medically licensed Coroner or medical facility can request medical certification from a Coroner's Physician, Primary Care Physician, Medical Examiner, or other Medical Certifier who is not affiliated with your office/facility.
  • Receive a Non-Affiliated Medical Certification Request - NEW November 2018
    This tutorial shows how a Medical Examiner or Medical Certifier can Accept/Decline a request for non-affiliated medical certification issued by a non-medically licensed Coroner's office or medical facility. A request for non-affiliated medical certification is used when the medical certifier is not directly affiliated with the office/facility which owns the EDRS case.
  • Medically Certify a Case in EDRS
    This tutorial shows medical certifiers and staff how to complete the medical certification pages for a decedent and certify the case in EDRS.
  • Improving Cause of Death Reporting
    This tutorial shows medical certifers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.

Upcoming Self-Paced Training Tutorials

  • Complete a Medical Examiner/medically licensed Coroner Case in EDRS as Medical Certifier (not yet available)
  • Complete a Coroner Case in EDRS as Non-Medically Licensed Coroner (not yet available)

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System

Documentation

User Account Information

EDRS Procedures and Reference Guides