EDRS Information for Physicians and Other Medical Certifiers

EDRS: Implementation Toolkit

EDRS Implementation Toolkit

This welcome pack will provide hospitals and medical facilities with everything they know to get started using EDRS. A physicial toolkit will be mailed to a designated point of contact at all hospitals in NYS.

Click Here to download an electronic version of the toolkit.

EDRS is a secure web-based system that provides a method for electronically registering deaths at any time and from any location where web access is available. Access to the system will be granted to users authorized to complete a death certificate, including funeral directors, physicians, medical examiners, coroners, and registrars.

The purpose of EDRS is to:

  • streamline the death registration process,
  • improve the quality of the death data collected,
  • reduce the time it takes to file death records, and
  • improve communication among those responsible for filing and meeting the 72-hour filing requirement of Public Health Law.

The resulting benefits include faster delivery of death certificates, reduced travel costs for funeral firms, improved disease tracking for public health purposes, and reduction in fraudulent filing of death benefits due to faster vital events tracking.

EDRS provides on-line access for all parties involved to work on the same case to complete decedent fact of death and cause of death information without the need for a physical paper trail.

Call to Action for Physicians

If you prepare Death Certificates as a sole practitioner or under a medical practice, please fill out this short online questionnaire so we can begin the process of setting you up in EDRS: HCS Registration Form for Sole Practitioner and Medical Practice Owners.

Pilot Program for Spontaneous Fetal Death Module

New York State Department of Health is currently in the pilot phase of a new electronic Fetal Death Module in EDRS. The Fetal Death Module will be implemented across New York State, excluding the five burroughs of New York City. The module allows for electronic registration of spontaneous fetal deaths.

Selected medical facilities across the state are participating in the spontaneous Fetal Death pilot program. The pilot facilities were phased in during 2018 according to the following schedule:

  • NYU Winthrop Hospital in Nassau County - April 2, 2018
  • St. Peter's Hospital in Albany County - August 21, 2018
  • Crouse Hospital in Onondaga County - September 24, 2018
  • Bellevue Woman's Center in Schenectady County - October 1, 2018

Statewide roll-out of the Fetal Death Module will be conducted on a regional basis beginning during winter 2018-2019. More detailed information about the plan for statewide roll-out of the Fetal Death Module will be added to the EDRS website later in 2018 and 2019, along with training and reference documents, video tutorials, and information about live web-based training on how to use the Fetal Death Module in EDRS.

Training Resources

EDRS training resources for Medical Certifiers and medical facility staff includes live training, self-paced video tutorials, and reference documents. The schedule for live training is listed below. Video tutorials and reference documents are available below the training schedule.

Training Schedule for Medical Certifiers and Medical Facility Staff

Live training is conducted over the internet and telephone using your computer, internet browser application, and Cisco WebEx Player application. The training course for Medical Certifiers and medical facility staff is a 1-hour course. The course includes a visual demonstration showing your work flow in EDRS, a discussion of best practices for Medical Certifiers, and a question and answer period.

To sign up for training you first need to install the WebEx player on your computer. Click the following link to download and install the free WebEx Player if you have not previously installed WebEx: Download the WebEx Player. Be sure to select the correct player for your computer type (Windows or Macintosh) and follow the installation instructions.

After installing the WebEx Player application, you may sign up to attend one of the training sessions listed below by clicking the link to the desired session and completing the requested course registration information. After registering for a class, you will receive an email confirming your training registration and containing a link to the actual course and instructions.

When the date and time arrives for you to attend your scheduled training course, click the link to launch the WebEx application and sign into the course. For audio connection to the course so that you can hear the instructor and class discussion, dial into the toll-free telephone number provided in your training confirmation email message.

Month Training Dates and Times for Medical Certifiers and Medical Facility Staff
Sign Up for Live Training via WebEx
(Requires WebEx Player installed on your computer)
January 2019 Monday, January 28, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
7:00am-8:00am

Monday, January 28, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
12:00pm-1:00pm

Tuesday, January 29, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
10:00am-11:00am

February 2019 Tuesday, February 19, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
10:00am-11:00am

Monday, February 25, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
7:00am-8:00am

March 2019 Wednesday, March 6, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
10:00am-11:00am

Tuesday, March 26, 2019 - Implementation of EDRS- Phase 2 for Medical Certifiers
10:00am-11:00am

April 2019 Tuesday, April 2, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
9:00am-10:00am

Monday, April 15, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
3:00pm-4:00pm

Wednesday, April 10, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
7:00am-8:00am

Tuesday, April 16, 2019 - Implementation of EDRS Phase 2 for Medical Certifiers
10:00am-11:00am

Documentation

User Account Information

EDRS Procedures and Reference Guides

Continuing Medical Education (CME) Credits

Continuing Medical Education (CME) credit was previously awarded to physicians for attending an EDRS live training course (either online or in-person) or for completing the video tutorial curriculum and passing the corresponding exam. NYS is pursuing re-accreditation of the EDRS training curriculum from the Accreditation Council for Continuing Medical Education (ACCME), through a joint providership of the Medical Society of the State of New York (MSSNY) and New York State Department of Health, Bureau of Vital Records. NYS has discontinued awarding CME credit while pursuing re-accreditation of the EDRS training curriculum. At this time we are not certain if we will be able to apply credit retroactively.

Status of the re-accreditation application will be announced here as updates become available. If you have questions or wish to inquire about CMEs previously earned, please send your questions by email to the EDRS team: edrs@health.ny.gov

Video Tutorials

The following tutorials will launch in a new window/tab.

Medical Certifier Self-Paced Training

  1. Create An Independent Medical Certifier Profile 'Office' - NEW September 2018
    This tutorial shows Coroner's Physicians, Primary Care Physicians and other Medical Certifiers how to set up an Independent Certifier profile based on your medical license and your name, for purposes of Certifying Death Certificates electronically referred from a Coroner or medical facility with which you are not affiliated.
  2. Logging into EDRS
    This tutorial shows how to log into EDRS and gives an overview of the Home Page components.
  3. Add an External Medical Certifier to a Case: Request Non-Affiliated Certification - NEW October 2018
    This tutorial shows how a medical facility can request medical certification from a Primary Care Physician or other Medical Certifier who is not affiliated with your facility.
  4. Receive a Non-Affiliated Medical Certification Request - NEW November 2018
    This tutorial shows Medical Certifiers how to Accept/Decline a request for non-affiliated medical certification issue by a non-medically licensed Coroner's office or issued by a medical facility with which you are not directly affiliated.
  5. Medically Certify a Case in EDRS
    This tutorial shows medical facility staff and medical certifiers how to complete the medical certification pages for a decedent and certify the case in EDRS.
  6. Locating a Case in EDRS
    This tutorial shows how to search for an "owned" case, based on role.
  7. Checking your Workload in EDRS
    This tutorial shows how a user would check their workload to process cases through the queue options and EDRS internal messaging.
  8. Change Case Ownership
    This tutoial shows how to change case ownership including transfering or relinquishng a case.

Cause of Death Self-Paced Training

  • Improving Cause of Death Reporting
    This tutorial show medical facility staff and medical certifers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.

Upcoming Self-Paced Training Tutorials

  • Refer to Medical Examiner - How to transfer case ownership to Medical Examiner/Coroner (coming soon)

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System