EDRS Information for Physicians and Other Medical Certifiers

EDRS: Implementation Toolkit

EDRS Implementation Toolkit

This welcome pack will provide hospitals and medical facilities with everything they know to get started using EDRS. A physicial toolkit will be mailed to a designated point of contact at all hospitals in NYS.

Click Here to download an electronic version of the toolkit.

EDRS is a secure web-based system that provides a method for electronically registering deaths at any time and from any location where web access is available. Access to the system will be granted to users authorized to complete a death certificate, including funeral directors, physicians, medical examiners, coroners, and registrars.

The purpose of EDRS is to:

  • streamline the death registration process,
  • improve the quality of the death data collected,
  • reduce the time it takes to file death records, and
  • improve communication among those responsible for filing and meeting the 72-hour filing requirement of Public Health Law.

The resulting benefits include faster delivery of death certificates, reduced travel costs for funeral firms, improved disease tracking for public health purposes, and reduction in fraudulent filing of death benefits due to faster vital events tracking.

An EDRS provides on-line access for all parties involved to work on the same case to complete decedent fact of death and cause of death information without the need for a physical paper trail.

Training Resources


Continuing Medical Education (CME) Credits

CME Accreditation Statement

This activity has been planned and implemented in accordance with the Accreditation Requirements and Policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of the Medical Society of the State of New York (MSSNY) and New York State Department of Health, Bureau of Vital Records. MSSNY is accredited by the ACCME to provide continuing medical education for physicians.

The Medical Society of the State of New York designates this enduring material for a maximum of 1 AMA PRA Category 1 Credit. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Instruction for CME Programs

To obtain CME credit for your participation for the video tutorials listed below, you must:

  1. Review ALL tutorials listed under Medical Certifier Self-Paced Training (CME Program). The combined completion of each tutorial will equal the 1 AMA PRA Cateory 1 Credit.
  2. After completing all the tutorials, please email the EDRS Team to obtain the link to access the CME Program Evaluation. You must complete and receive a grade of 70% or higher to receive a CME certificate.
  3. Please email the EDRS team at edrs@health.ny.gov to request access to the CME evaluation. You will be able to print your CME certificate upon successful completion of the evaluation.

Video Tutorials

The following tutorials will launch in a new window/tab.

Medical Certifier Self-Paced Training (CME Program)

  1. Logging into EDRS
    An overview covering how to log into EDRS includign an orientation to the Home Page components.
  2. Medically Certify a Case in EDRS
    This tutorial shows medical facility staff and medical certifiers how to complete the medical certification pages for a decedent and certify the case in EDRS.
  3. Locating a Case in EDRS
    This tutorial shows how to search for an "owned" case, based on role.
  4. Checking your Workload in EDRS
    This tutorial shows how a user would check their workload to process cases through the queue options and EDRS internal messaging.
  5. Change Case Ownership
    This tutoial shows how to change case ownership including transfering or relinquishng a case.

Cause of Death Self-Paced Training

  • Improving Cause of Death Reporting
    This tutorial show medical facility staff and medical certifers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.

Upcoming Self-Paced Training Tutorials

  • Request Medical Certification (not yet available)
  • Request Non-Affiliated Medical Certification (not yet available)
  • Refer a Case for Medical Examiner Review (not yet available)
  • Request an Amendment (not yet available)

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System