EDRS Information for Physicians and Other Medical Certifiers

EDRS: Implementation Toolkit

EDRS Implementation Toolkit

This welcome pack will provide hospitals and medical facilities with everything they know to get started using EDRS. A physicial toolkit will be mailed to a designated point of contact at all hospitals in NYS.

Click Here to download an electronic version of the toolkit.

EDRS is a secure web-based system that provides a method for electronically registering deaths at any time and from any location where web access is available. Access to the system will be granted to users authorized to complete a death certificate, including funeral directors, physicians, medical examiners, coroners, and registrars.

The purpose of EDRS is to:

  • streamline the death registration process,
  • improve the quality of the death data collected,
  • reduce the time it takes to file death records, and
  • improve communication among those responsible for filing and meeting the 72-hour filing requirement of Public Health Law.

The resulting benefits include faster delivery of death certificates, reduced travel costs for funeral firms, improved disease tracking for public health purposes, and reduction in fraudulent filing of death benefits due to faster vital events tracking.

EDRS provides on-line access for all parties involved to work on the same case to complete decedent fact of death and cause of death information without the need for a physical paper trail.

Pilot Program for Spontaneous Fetal Death Module

New York State Department of Health is currently in the pilot phase of a new electronic Fetal Death Module in EDRS. The Fetal Death Module will be implemented across New York State, excluding the five burroughs of New York City. The module allows for electronic registration of spontaneous fetal deaths.

Selected medical facilities across the state are participating in the spontaneous Fetal Death pilot program. Pilot medical facilities are being phased in throughout 2018. Current status of the pilot program is as follows:

  • The first pilot facility, NYU Winthrop Hospital in Nassau County, began entering Spontaneous Fetal Death cases electronically on April 2, 2018.
  • The second pilot facility, St. Peter's Hospital in Albany County, is scheduled to begin using the Spontaneous Fetal Death Module on August 21, 2018.
  • A third, fourth, and possibly a fifth pilot facility will be phased in later in 2018.

Statewide roll-out of the Fetal Death Module will be conducted on a regional basis beginning during winter 2018-2019. More detailed information about the plan for statewide roll-out of the Fetal Death Module will be added to the EDRS website later in 2018-2019, along with training and reference documents, video tutorials, and information about live web-based training on how to use the Fetal Death Module in EDRS.

Training Resources


User Account Information

EDRS Procedures and Reference Guides

Continuing Medical Education (CME) Credits

Continuing Medical Education (CME) credit was previously awarded to physicians for attending an EDRS live training course (either online or in-person) or for completing the video tutorial curriculum and passing the corresponding exam. NYS is pursuing re-accreditation of the EDRS training curriculum from the Accreditation Council for Continuing Medical Education (ACCME), through a joint providership of the Medical Society of the State of New York (MSSNY) and New York State Department of Health, Bureau of Vital Records. NYS has discontinued awarding CME credit while pursuing re-accreditation of the EDRS training curriculum. At this time we are not certain if we will be able to apply credit retroactively.

Status of the re-accreditation application will be announced here as updates become available. If you have questions or wish to inquire about CMEs previously earned, please send your questions by email to the EDRS team: edrs@health.ny.gov

Video Tutorials

The following tutorials will launch in a new window/tab.

Medical Certifier Self-Paced Training

  1. Logging into EDRS
    An overview covering how to log into EDRS includign an orientation to the Home Page components.
  2. Medically Certify a Case in EDRS
    This tutorial shows medical facility staff and medical certifiers how to complete the medical certification pages for a decedent and certify the case in EDRS.
  3. Locating a Case in EDRS
    This tutorial shows how to search for an "owned" case, based on role.
  4. Checking your Workload in EDRS
    This tutorial shows how a user would check their workload to process cases through the queue options and EDRS internal messaging.
  5. Change Case Ownership
    This tutoial shows how to change case ownership including transfering or relinquishng a case.

Cause of Death Self-Paced Training

  • Improving Cause of Death Reporting
    This tutorial show medical facility staff and medical certifers how the cause of death information is used, how to complete the entire cause of death section on the certificate when to refer a case to the coroner or medical examiner and where to find additional information. This tutorial was developed for the CDC, is generic in nature, and not specific to NYS or EDRS.

Upcoming Self-Paced Training Tutorials

  • Request Non-Affiliated Medical Certification - How to request medical certification from a physician/certifier who does not have a role assignment at your medical facility (not yet available)
  • Refer to Medical Examiner - How to transfer case ownership to Medical Examiner/Coroner (not yet available)

Tutorials in SCORM 1.2 Format to Install in Your Learning Management System