Third Party Pickup of Vital Records

We do not encourage third party pickups. If you are unable to come to our office yourself, we recommend that you order your certificate by mail or via internet or telephone.

If you must have your record picked up by a third party, please follow these steps carefully:

  • Provide the third party with a signed, dated, and notarized letter stating who will be picking up your record, which record they will be picking up, and that you grant them permission to get the record for you.
  • If the letter is notarized before an official outside of the State of New York, it must be accompanied by a certificate of authentication.
  • Send a completed and signed application form with the third party. You may download the appropriate form from the Mail-Order page. Complete, print, and sign the application form (but do not mail).
  • You must include copies of your identification (see requirements above).
  • The person picking up your record will be required to provide proof of his or her identity (following the same requirements listed above) and will need to co-sign the application form.

Any discrepancies or a failure to fulfill all the above requirements may cause the Vital Records Office to be unable to issue the requested record.