Data Access - Statewide Planning and Research Cooperative System (SPARCS)
SPARCS offers three levels of data access: public, limited, and identifiable. Public use data is openly available. Limited or identifiable data requires the submission of an application.
Public use data contains de-identified data consisting of basic record-level detail. This data does not contain protected health information (PHI) under HIPAA.
Public use data can be obtained through the Health Data NY website and the Health Data Query System. The Health Data NY website provides access to de-identified data consisting of basic record-level detail. The Health Data Query System is a public tool that summarizes SPARCS discharge data in statistical tables on an annual, calendar year basis.
- Health Data NY: https://health.data.ny.gov/
- Health Data Query System: https://apps.health.ny.gov/pubdoh/sparcsqry/
Limited data contains indirect identifiers that are deemed identifiable according to HIPAA standards. Limited data requests are reviewed by SPARCS Operations staff.
To apply for limited data, e-mail the completed form DOH-4395 to email@example.com.
- Non-Identifying Data Request Form (DOH-4395)
- Non-Identifying Data Overview and Instructions (DOH-4395 Instructions)
Identifiable data pertains to a particular individual's facility stay which, if disclosed, would constitute an unwarranted invasion of personal privacy, as stipulated in Department regulations, Title 10, NYCRR 400.18. Identifiable requests are reviewed by the data review group.
To apply for identifiable data, e-mail the completed form DOH-4385 and affidavits to firstname.lastname@example.org.
- Identifying Data Request Form (DOH-4385)
- Identifying Data Overview and Instructions (DOH-4385 Instructions)
- Organizational Affidavit (DOH-4385OA)
- Individual Affidavit (DOH-4385IA)
Data Governance Committee
The Data Governance Committee (DGC) is responsible for reviewing identifiable data requests. For further information, including the DGC manual, membership, list of approved requests, and meeting schedule click here.
SAS Read-in Programs
The following are read-in programs for inpatient and outpatient files (available in SAS only). If you are using a completely un-encrypted file, please contact us for an alternate version of the program.