Single Source Procurement: Statewide Health Information Network for New York

Pursuant to New York State Finance Law § 163.10(b), The New York State Department of Health is presenting the following summary of relevant circumstances, and material and substantial reasons why a competitive procurement was not feasible.

Governor Cuomo's Executive Budget, §15. Subdivision 6 of section 2807-t of the Public Health Law, as added by chapter 639 of the laws of 1996, was amended in 2014 to establish for the purpose of funding the Statewide Health Information Network of New York (SHIN-NY). With funds made available through the State and Centers for Medicare and Medicaid Services (CMS), the Office of the State Comptroller provided CRER approval on September 10, 2014, for 10 sole-source grant contracts with Regional Health Information Organizations (RHIOs). The request was approved for the period of April 1, 2014, through March 31, 2017.

The most recent CMS Implementation Advance Planning Document (iAPD) approval, granted December 9, 2015, allows new funding to be available for October 1, 2015. The four current deliverables have been reorganized into two deliverables representing the currently approved work, and two new deliverables were added starting October 1, 2015. The hourly rates and total value have increased due to these new tasks. The increase in the total will be offset by an increased match from CMS.

The hourly rates for SFY 2015-2016 are increased by 3% compared to previously approved rates. The hourly rates and total expenses for the period of October 31, 2015, to March 31, 2017, have both increased due to the increased scope of work. The scope of work for all RHIO contracts includes Operations and Management, Gap Closure, Special Projects and Provider Adoption Services, as detailed for in the previous CRER, for the period of April 1, 2015 to September 30, 2015. With the CMS iAPD approval an additional scope of work began on October 1, 2015, and continues through September 30, 2016. Additional items include Continued Implementation of Dial Tone Services, New Capabilities to Support Medicaid Providers in Meeting Meaningful Use, and Enhance Program Oversight and Management, along with the continuation of Provider Adoption Services. These items will allow RHIOs to update technology to support the DSRIP Program and upgrade security to ensure alignment with NYSDOH security requirements.

Procurement / Program Name Statewide Health Information Network for New York
Contractor Name(s) Multiple – Please See Attached.
Contract Period 10/01/2015 – 03/21/2017
Contract Number(s) C030848 – C030855