Child Care Programs, Schools and Post-Secondary Institutions

• Immunization Requirements (Updated August 2015 and effective September 1, 2016)
• Child Care Programs and Pre-Kindergarten
• School Survey Information
• Post Secondary Institutions
• Camp Information
• Other Related Information
• Contact Information

Immunization Requirements

• Immunization Requirements for School Entrance/Attendance (Updated 5/2016) (PDF, 110KB)
  • Spanish(PDF, 112KB)
• Meningococcal Disease

Medical Exemptions

• Dear Colleague letter regarding guidelines for use of immunization-related medical exemptions for school-aged children (PDF, 332KB)
  • Immunization Requirements for School Attendance/Medical Exemption Statement for Children 0-18 years of Age - Fillable Form (PDF, 501KB)

Religious Exemptions

• Recommendation for Implementing Religious Exemptions, New York State Education Department
  • Recommended School District Procedures for Implementing Requests for Religious Exemption to Immunization (PDF)
  • Sample Request for Religious Exemption to Immunization Form (PDF)

Child Care Programs and Pre-Kindergarten

Survey must be submitted by March 5, 2016

• Child Care and Pre-Kindergarten Survey
  • School Survey Instruction Booklet (Child care and pre-kindergarten information included)
  • Immunization Worksheets
  • Letter to Day Care/Pre-k Operator regarding the Online Day Care and Pre-k Immunization Survey 2016 (PDF, 50KB)
  • Day Care and Pre-k Immunization Survey Recorded Webinar Training
  • Online Day Care and Pre-k Immunization Survey Quick Guide (PDF, 170KB)
  • Day Care and Pre-k Immunization Survey 2014 Step-by-Step Instructions (PDF)
  • Accessing the School Survey Link (PDF, 402KB)
  • WebEx Home Page
  • Instant Childhood Immunization Schedule, Centers for Disease Control and Prevention
• Health Commerce System (HCS) log in page (Day Care and Pre-k Immunization Survey is located on the HCS)
• Head Start Programs, Nursery Schools and Day Care Centers HCS Account Information (PDF, 110KB)
  • Forgot Your Password Quick Guide Reference (PDF)
  • Paperless HCS User Account (PDF)
• Medical Statement of Child in Childcare - NYS Office of Children and Family Services (PDF, 40KB)

Schools

Survey must be submitted by December 15, 2016 for the 2016-17 school year.

• School Survey
  • School Survey Instruction Booklet
  • School Survey Worksheets
  • Immunization Online School Assessment Survey (OSAS) 2016-17 Letter to Schools (PDF, 159KB)
  • Instructions for Accessing and Completing the School Immunization Survey (PDF, 2.9MB)
  • Online School Assessment Survey Recorded Webinar
  • WebEx Home Page
  • Instant Childhood Immunization Schedule, Centers for Disease Control and Prevention
• Health Commerce System (HCS) log in page (Online School Assessment Survey is located on the HCS)
• School Districts HCS Account Information (PDF, 110KB)
• Private Schools and BOCES HCS Account Information (PDF, 110KB)
  • Forgot Your Password Quick Guide Reference (PDF)
  • Paperless HCS User Account (PDF)

Post Secondary Institutions

Survey must be submitted by October 31, 2016 for the 2016-17 school year.

• Best Practices Immunization Toolkit
• Handbook for NYS Post-Secondary Institutions
• Meningococcal Disease
• Post-Secondary Survey
  • Dear Administrator Letter Regarding the Online Post-Secondary Immunization Survey, September 2016 (PDF, 70KB)
  • Post-Secondary Immunization Survey Instructions (PDF, 139KB)
  • Instructions for Accessing and Completing the Post-secondary Immunization Survey (PDF, 2.4MB)
  • WebEx Home Page
• Health Commerce System (HCS) log in page (Post-secondary Immunization Survey is located on the HCS)
• Health Commerce Account Information for Post-Secondary Institutions (PDF, 28KB)
  • Forgot Your Password Quick Guide Reference (PDF)
  • Paperless HCS User Account (PDF)

Camp Information

• Recommended Immunizations for Campers
• Immunization Requirements for Summer Camps Held on College Campuses (PDF, 141KB)

Other Related Information

• Immunization certificates for high school graduates, NY State Education Department memo to school districts
• Non-Patient Specific Standing Orders
  A non-patient specific order authorizes named RNs or RNs who are not individually named but employed or under contract with a legally authorized entity, to administer specified immunization agents or anaphylaxis treatment agents for a specified period of time to an entire group of persons such as school children, employees, patients of a nursing home, etc.
  • New York State Education Department, Office of the Professions
  • The sample standing orders that follow are compliant with New York State law.
    Standing Orders for Administering Vaccines - Immunization Action Coalition
• Family Educational Rights and Privacy Act (FERPA)
• Foreign Language Terms: Disease, Vaccine, and Related Terms and Trade Names, CDC

Contact Information

• For questions regarding child care programs, schools and post-secondary institutions contact the NYSDOH Bureau of Immunization's School Assessment and Compliance Unit:
  phone: 518-474-1944
  email: osas@health.ny.gov
• New York City post-secondary institutions with questions regarding immunization requirements should contact the NYSDOH Bureau of Immunization's School Assessment and Compliance Unit at 518-474-1944.
• New York City primary and secondary schools, Head Start programs, nursery schools and day care should direct all questions and requests for information to the NYC Department of Health and Mental Hygiene at 347-396-2433.