Child Care Programs, Schools and Post-Secondary Institutions

• Immunization Requirements
• Child Care Programs and Pre-Kindergarten
• School Survey Information
• Post Secondary Institutions
• Camp Information
• Other Related Information
• Contact Information

Immunization Requirements

• Immunization Requirements for School Entrance/Attendance for the 2019-20 school year (PDF)
  • Spanish (PDF)
  • Korean (PDF)
  • Russian (PDF)
  • Chinese (PDF)
  • Haitian Creole (PDF)
  • Bengali (PDF)
• School Immunization Requirements 2018-19: Frequently Asked Questions Webinar: April 2018
• Meningococcal Disease

Medical Exemptions

• NYSDOH Notification to Providers Regarding Medical Exemptions (PDF)
• Guidance on Immunization-Related Medical Exemptions for School-Aged Children (PDF)
• Immunization Requirements for School Attendance/Medical Exemption Statement for Children 0-18 years of Age - Fillable Form (PDF)
• Medical Exemption Review Procedures for Schools Outside New York City and for Non-public Schools in New York City (PDF)

List of Susceptible Students Sample Templates

• Child Care and Pre-K Template (Word)
• Child Care and Pre-K Template (Excel)
• K-12 Template (Word)
• K-12 Template (Excel)

Child Care Programs and Pre-Kindergarten

• Child Care and Pre-Kindergarten Survey
  Survey must be submitted by March 5, 2020
  • School Survey Instruction Booklet (Child care and pre-kindergarten information included)
  • Immunization Worksheets
  • Letter to Day Care/Pre-k Operator regarding the Online Day Care and Pre-k Immunization Survey 2020 (PDF)
  • Instructions for Accessing and Completing the Day Care and Pre-k Survey (PDF)
  • Instant Childhood Immunization Schedule, Centers for Disease Control and Prevention
  • Catch-up Childhood and Adolescent Immunization Online Tool
  • Health Commerce System (HCS) log in page (Day Care and Pre-k Immunization Survey is located on the HCS)
  • Head Start Programs, Nursery Schools and Day Care Centers HCS Account Information (PDF)
  • Forgot Your Password Quick Guide Reference (PDF)
  • Paperless HCS User Account (PDF)
• Group Family Day Care Survey
  Survey must be submitted by May 5, 2020
  • Group Family Day Care Survey Materials

Schools

Survey must be submitted by December 15, 2019 for the 2019-20 school year.

• School Survey
  • Dear Superintendent Letter Regarding the Online School Immunization Survey, October 2019 (PDF)
  • School Survey Instruction Booklet
  • Immunization Worksheets
  • Immunization Online School Assessment Survey (OSAS) 2018-19 Letter to Schools (PDF)
  • Instructions for Accessing and Completing the School Immunization Survey (PDF)
  • Instant Childhood Immunization Schedule, Centers for Disease Control and Prevention
  • Catch-up Childhood and Adolescent Immunization Online Tool
• Health Commerce System (HCS) log in page (Online School Assessment Survey is located on the HCS)
• School Districts HCS Account Information (PDF)
• Private Schools and BOCES HCS Account Information (PDF)
  • Forgot Your Password Quick Guide Reference (PDF)
  • Paperless HCS User Account (PDF)

Post Secondary Institutions

Survey must be submitted by October 31, 2019 for the 2019-20 school year.

• Measles, Mumps, Rubella (MMR) Outbreak Response Planning (PDF)
• Best Practices Immunization Toolkit
• Handbook for NYS Post-Secondary Institutions
• Meningococcal Disease
• Post-Secondary Survey
  • Dear Administrator Letter Regarding the Online Post-Secondary Immunization Survey, September 2019 (PDF)
  • Post-Secondary Immunization Survey Instructions (PDF)
  • Instructions for Accessing and Completing the Post-secondary Immunization Survey (PDF)
• Health Commerce System (HCS) log in page (Post-secondary Immunization Survey is located on the HCS)
• Health Commerce Account Information for Post-Secondary Institutions (PDF)
  • Forgot Your Password Quick Guide Reference (PDF)
  • Paperless HCS User Account (PDF)

Camp Information

• Recommended Immunizations for Campers (PDF)
• Immunization Requirements for Summer Camps Held on College Campuses (PDF)

Other Related Information

• Immunization certificates for high school graduates, NY State Education Department memo to school districts
• Non-Patient Specific Standing Orders
  A non-patient specific order authorizes named RNs or RNs who are not individually named but employed or under contract with a legally authorized entity, to administer specified immunization agents or anaphylaxis treatment agents for a specified period of time to an entire group of persons such as school children, employees, patients of a nursing home, etc.
  • New York State Education Department, Office of the Professions
  • The sample standing orders that follow are compliant with New York State law.
    Standing Orders for Administering Vaccines - Immunization Action Coalition
• Family Educational Rights and Privacy Act (FERPA)
• Foreign Language Terms: Disease, Vaccine, and Related Terms and Trade Names, CDC

Contact Information

• For questions regarding child care programs, schools and post-secondary institutions contact the NYSDOH Bureau of Immunization's School Assessment and Compliance Unit:
  phone: 518-474-1944
  email: osas@health.ny.gov
• New York City post-secondary institutions with questions regarding immunization requirements should contact the NYSDOH Bureau of Immunization's School Assessment and Compliance Unit at 518-474-1944.
• New York City primary and secondary schools, Head Start programs, nursery schools and day care should direct all questions and requests for information to the NYC Department of Health and Mental Hygiene at 347-396-2433.