Electronic Data Transmission

General Information

Article 33 of the Public Health Law and Part 80 of Title 10 the New York Codes, Rules and Regulations require all pharmacy providers, dispensing practitioners and manufacturers and distributors of controlled substances registered within New York State to electronically transmit controlled substance data to the New York State Department of Health (NYSDOH).

Effective August 27, 2013, pharmacy providers and dispensing practitioners must submit schedules II-V controlled substance dispensed prescription data to the Bureau of Narcotic Enforcement (BNE) no later than 24 hours after the substance was delivered. Pharmacies delivering prescriptions by mail or licensed express delivery services are required to submit prescription information no later than 72 hours after the substance was shipped from the pharmacy. Data collected as a result of the submission process securely resides within the Prescription Monitoring Program (PMP) Registry.

If you have questions regarding the electronic submissions of controlled substance data, please refer to the Instructions for Transmission below.

Manufacturers and Distributors of Controlled Substances

Pharmacies - Instructions for Transmission

Practitioner Dispensing - Instructions for Transmission

If you have questions after reviewing the instructions for transmission, you may contact BNE via email at narcotic@health.ny.gov or via phone at (866) 811-7957, Option 1.

Retrieval and Correction of Critical Errors

The Bureau of Narcotic Enforcement no longer notifies submitters regarding critical errors. It is the dispenser’s responsibility to perform daily checks of data submission, regardless of the submission method.

To check for errors, log into the HCS → PMP Data Submission Tool → Submission Status.

ALERT – Correction of Errors for Controlled Substance Data Submissions

Pharmacies must electronically transmit data for dispensed controlled substances to the NYS Department of Health within 24 hours of dispensing and must correct all errors within 3 days. Pharmacy data impacts the integrity of the data in the Prescription Monitoring Program (PMP) Registry and each pharmacy is responsible for the timeliness and accuracy of their data.

  • If a vendor or corporate headquarters submits your data, it is the pharmacy's responsibility to ensure that the data is being submitted in compliance with all laws and regulations.
  • All errors must be reviewed, corrected and resubmitted. Please speak with your vendor or corporate headquarters with any questions on resubmitting corrected records or voiding records sent in error.
  • Refer to the Submitter's Guide for Electronic Data Submission (PDF) for guidance on retrieving and correcting your errors.