Population Health Registry

The Population Health Registry participates with Eligible Professionals (EPs) inside the five boroughs of New York City.

The Population Health Registry collects information from NYC EPs on Aggregate Influenza–like–Illnesses (ILI) and NYC EPs utilizing eClinicalWorks can join the NYC Macroscope Hub, which is a surveillance system that tracks conditions managed by primary care practices. Some of the conditions include obesity, diabetes, hypertension, and smoking rates.

For additional information on the type of data the Population Health Registry collects please see Public Health FAQ #3.6 and Public Health FAQ #3.7.

  • Meaningful Use Stage 1 (2011 – 2014): Not Available
  • Meaningful Use Stage 2 (2014): Not Available
  • Meaningful Use Modified Stage 2 (2015): Not Available
  • Meaningful Use Modified Stage 2 (2016–2017): Specialized Registry Reporting
  • Meaningful Use Stage 3 (2017–2021): Public Health Registry Reporting*

*ONC has not yet adopted any standards in the 2015 Edition CEHRT criteria that would apply to the Population Health Registry. So, the only way that an EP could count the Population Health Registry under the MU Stage 3 Public Health Registry Reporting Measure is per the grandfathering regulation. Please see the MU Stage 3 – Public Health Registry Reporting Grandfathering Regulation for additional information.

Phone: (347) 396–4855

Email: pcipdata@health.nyc.gov

Meaningful Use Stage 3 – 2015 Edition CEHRT

ONC has not yet adopted any standards in the 2015 Ed. CEHRT criteria that would apply to the Population Health Registry. Please see the MU Stage 3 – Public Health Registry Reporting Grandfathering Regulation for additional information.

Meaningful Use Stage 2 & Modified Stage 2 – 2014 Edition CEHRT

  • As of June 28, 2018, the Population Health Registry declared that as of December 31, 2018 they will no longer be accepting registrations and onboarding providers. The Population Health Registry will continue to accept data from all providers who are already submitting production level data to the registry as of December 31, 2018.
  • As of August 1, 2016, the Population Health Registry began accepting electronic data from EPs located inside the five boroughs NYC according to the standards required to meet the 2014 Edition CEHRT definition.

Please see CMS FAQ#14393 for details on meeting a measure when a registry became available after the 60 days registration of intent deadline.

Meaningful Use Stage 1 – 2011 Edition CEHRT

The Population Health registry did not accept data for MU Stage 1.

EPs must register their intent to submit data for a given Public Health Reporting measure, before or within 60 days of the start of their EHR Reporting Period, using the Meaningful Use Registration for Public Health (MURPH) System. MURPH is the statewide system hosted on the Health Commerce System (HCS) that accepts registrations, is used by the registries, and used by the EHR Incentive Program to manage onboarding and program compliance. A registration must be completed for each EP. When an EP formally submit a registration, an e–mail confirmation will be sent to the Registration Contact´s e–mail from the MURPH System. Please see Public Health FAQ #4.1 regarding keeping the Registration Confirmations for post–payment audit purposes.

Please be aware that only one registration is needed if the EP is choosing to achieve multiple Public Health Reporting measures in the same Public Health jurisdiction. If the provider spans both jurisdictions, inside the 5 boroughs of NYC and outside the 5 boroughs of NYC, then a separate registration is needed for each jurisdiction.

How to Access the MURPH Registration System:

  1. Log into HCS: https://commerce.health.state.ny.us*
  2. Click on the "My Content" on the top navigation bar
  3. Click on "All Application" in the drop down
  4. Click on the letter "M"
  5. Click on "Meaningful Use Registration for Public Health"

*An HCS account is required to submit a registration on the MURPH system. Account sign–up can be initiated from the HCS Login screen.

Note: Please see the Eligible Professional MURPH Registration Guide for additional details.

Step 1 Status

An EP who has submitted a registration through the MURPH System within 60 days of the start of their EHR Reporting Period has achieved Active Engagement Option 1 – Completed Registration to Submit Data and may attest ´Yes´ to the Public Health Reporting measure in an EHR Incentive Program attestation.

Once a registration is received, the Public Health Agencies (PHAs) will triage new registrants and prioritize EPs based on staff/resource availability, volume of data, practice size, reporting periods, and other criteria. If the registry chooses not to onboard the EP immediately following registration, the EP´s status will be recorded as Active Engagement Option 1 – Completed Registration to Submit Data. When the PHA staff is ready to work with the EP, an e–mail invitation will be sent to the registration and alternate contacts listed in the MURPH registration. At this time, the registry staff will change the EP´s status to ´´Invited to Test.´´ As soon as a timely response is received from the EP, PHA staff will change the status to Active Engagement Option 2 – Testing and Validation.

The measure may not be met if an EP fails to participate in the onboarding process as demonstrated by failure to respond to the PHA´s written request for action within 30 days on two separate occasions. Written requests to take action include invitations to begin testing, any requests for corrective action related to testing and validation, and any requests for corrective action while in production. Therefore, if an EP fails to respond to two requests for action before each 30–day time limit expires, the EP may be deemed "Non–Responsive" and not a meaningful user of CEHRT.

Step 2 Status

An EP that has achieved Active Engagement Option 2 – Testing and Validation may attest ´Yes´ to the Public Health Reporting measure in an EHR Incentive Program attestation.

Now that a PHA has invited the EP to begin testing, the PHA will dedicate a representative to work closely with the EP to initiate the exchange and testing of data. The PHA will verify submitted test data for valid structure, content, and completeness. If any issues arise, the PHA may request EHR vendor/IT attention for troubleshooting, implementation of corrections, and continued testing.

The measure may not be met if an EP fails to participate in the onboarding process as demonstrated by failure to respond to the PHA´s written request for action within 30 days on two separate occasions. Written requests to take action include invitations to begin testing, any requests for corrective action related to testing and validation, and any requests for corrective action while in production. Therefore, if an EP fails to respond to two requests for action before each 30–day time limit expires, the EP may be deemed "Non–Responsive" and not a meaningful user of CEHRT. See Public Health FAQ #4.3 for additional information.

The Population Health Specialized Registry currently accepts the following reporting options and transmission standards:

Influenza–like–Illness (ILI) Surveillance

ILI reporting will be accepted in accordance to the Population Health HL7 Message Requirements for ILI Reporting and must be transmitted using UPHN Lite. Only aggregate count data will be accepted.

Reporting Through UPHN Lite

  • If your practice or EHR vendor does not already have a UPHN Lite installation, please send a request to NYC_UPHN@health.nyc.gov for a secure link.
  • You are required to have an NYCMED account before you send ILI surveillance data to the NYC DOHMH. If you have not already created your account, please go to http://www.nyc.gov/nycmed and click "New Users Register Here."
  • Once your NYCMED registration is complete, please send an email to the NYC DOHMH at NYC_UPHN@health.nyc.gov. In the body of your message, include the following:
    • NYCMED User ID
    • Practice name
    • Indicate you are an EP wishing to transmit ILI surveillance data for Meaningful Use

NYC Macroscope / Hub Population Health Network

EPs using eClinicalWorks EHR can join the NYC Macroscope/Hub Population Health Network for no cost. Membership includes feedback on performance of key health conditions. This option is not available for EPs using other EHR vendors.

Step 3 Status

An EP that has achieved Active Engagement Option 2 – Testing and Validation may attest "Yes" to the Public Health Reporting measure in an EHR Incentive Program attestation.

The NY Medicaid EHR Incentive Program defines submission of production data as an EP who continually and successfully submits structured, production–level data from a Certified EHR Technology to the appropriate PHA when the data is made available by the Certified EHR Technology and according to the timing and frequency determined by Public Health Law or registry policies. See Public Health FAQ #4.5 for additional information.

Submission of production data is initially achieved when the EP completes testing and validation and the PHA staff determines the EP´s live data is being received by the PHA and is correct in structure and content. When submission of production data is achieved, the EP´s status will be changed from Active Engagement Option 2 – Testing and Validation to Active Engagement, to Option 3 – Production. E–mail communications between the PHA and the EP indicating that submission of production data has been achieved is considered the EP´s acknowledgment of this status and should be saved for EHR Incentive Program audit purposes.

For additional information on audits please see Post–Payment Audit Guidance.

Step 4 Status

An EP that has achieved Active Engagement Option 3 – Production may attest ´Yes´ to the Public Health Reporting measure in an EHR Incentive Program attestation.