Children’s HCBS Waiver Provider Information
Resources
- Children's System Definitions Tip Sheet – November 2020 (PDF)
- HCBS Quick Reference Guide (PDF) – May 17, 2019
- Children’s Home and Community Based Services Brochure (PDF) – April 17, 2019
- Secure File Transfer 2.0 Quick Reference Guide (PDF)
- Secure File Transfer 2.0 Frequently Asked Questions (PDF)
Policies
- Children’s HCBS Provider Designation and Re-designation Procedure #CW0013 – Revised July 2021 (PDF)
- Children’s Waiver HCBS Policies – February 2021 (PDF)
- Participant’s Rights and Choice Policy #CW0009 – Effective April 1, 2021
- HCBS & CFTSS Timely Claim Filing Guidance – June 2020 (PDF)
- Complaint and Grievance Policy for Home Community Based Services (HCBS) Providers #CW0008 – Effective April 1, 2021 (PDF)
- Children’s Home and Community Based Services (HCBS) Waiver Disenrollment Policy #CW0006 – Effective April 1, 2021 (PDF)
- Children’s Home and Community Based Services (HCBS) Waiver Enrollment Policy #CW0005 – Effective April 1, 2021 (PDF)
- Home and Community Based Services (HCBS) Provider Reportable Incidents Policies and Procedures #CW0004 – Effective April 1, 2021, Updated May 2021 (PDF)
- HCBS Provider De-Designation Procedure #CW0003 – September 2020 (PDF)
- Background Check Requirements for Home and Community Based Services (HCBS) Providers #CW0001 – Effective April 1, 2019 (PDF)
Requirements and Guidance
- Continuity of Care for CFTSS and HCBS – Updated November 2020 (PDF)
- HCBS Provider Directive to Continue Services to Participant and Seek DOH Assistance – October 2020 (PDF)
- HCBS Versus State Plan Services Delivered During School/Day Time – September 2020 (PDF)
- Children’s Medicaid Spend-down Coverage Guidance – May 2020 (PDF)
- Guidance for Providers Regarding Student Interns and Limited Permits for CFTSS and HCBS Required to be Provided by a Licensed Practitioner (PDF) – June 2019
- Children's HCBS Provider Training Requirements Memo (PDF) – May 15, 2019
HCBS Setting Rule
- HCBS Final Rule Survey Validation and Documentation Request – PDF | Recording (YouTube) – Februay 10, 2021 (PDF)
- Home & Community-Based Services (HCBS) Final Rule
- Children's Waiver HCBS Provider Final Rule Setting Self-Assessment Communication – December 3, 2020 (PDF)
- Childrens Waiver HCBS Final Rule Information Letter – December 3, 2020 (PDF)
- Children’s Waiver HCBS Final Rule Survey link
- Children's HCBS Providers Final Rule Documentation Worksheet – Updated February 2021 (XLSX)
- HCBS Final Rule Statewide Transition Plan – Updated in response to CMS comment received initial approval November 2018 (PDF)
- CMS Feedback for Final Approval Letter – Received May 2019
- Initial Approval Letter – Received November 2018
- HCBS Final Rule Statewide Transition Plan – Updated May 2018 in response to CMS comment (PDF)
- HCBS Final Rule Statewide Transition Plan – Updated September 2017 (PDF)
- HCBS Final Rule Statewide Transition Plan – Updated January 2017 (PDF)
Electronic Visit Verification (EVV)
- Children’s Waiver Requirements for Electronic Visit Verification (EVV) – (PDF)
- Children’s Waiver Electronic Visitor Verification (EVV) Annual DECLARATION Form – (PDF)
- Announcing Electronic Visit Verification Requirements – October 20, 2020 (PDF)
- NY Medicaid Electronic Visit Verification Program (EVV) Resource Library
Webinars
Monthly State HCBS Provider Discussions
- State Discussion with Children’s Waiver HCBS Providers – June 2021 (PDF)
- State Discussion with Children’s Waiver HCBS Providers – April 2021 (PDF)
- State Discussion with Children’s Waiver HCBS Providers – March 2021 (PDF)
- State Discussion with Children’s Waiver HCBS Providers – February 2021 (PDF)
- State Discussion with Children’s Waiver HCBS Providers – January 2021 (PDF)
- State Discussion with Children’s Waiver HCBS Providers – December 2020 (PDF)
- State Discussion with Children’s Waiver HCBS Providers – November 2020 (PDF)
Additional Webinars
- Plan of Care & Person Centered Planning Requirements – (PDF) | Recording (YouTube) – April 2021
- Incident Reporting and Management System (IRAMS) User Introduction for Health Homes and Care Management Agencies – PDF | Recording (YouTube) – March 2021
- Incident Reporting and Management System (IRAMS) User Introduction for HCBS Providers and C-YES – PDF | Recording (YouTube) – March 2021
- Children’s Waiver Reporting for Critical Incident and Complaints & Grievances – PDF | Recording (YouTube) – March 2021
- Children’s Waiver Enrollment and Disenrollment Webinar – PDF | Recording (YouTube) – March 2021
- Participant Rights and Choice Webinar – PDF | Recording (YouTube) – February 2021
- Medicaid and the Children's Waiver Webinar – PDF | Recording (YouTube) – January 2021
- Understanding Medicaid Webinar – PDF | Recording (YouTube) – January 2021
