Data Submission Reports - Statewide Planning and Research Cooperative System (SPARCS)

Compliance Protocol

SPARCS Reports

Audit Reports summarize the number of Inpatient (IP), Ambulatory Surgery (AS), Emergency Department (ED) and Expanded Outpatient Data (OP) based upon the edits required for each data type. Audit Reports are organized by Discharge Year/Facility Identification Number/ Discharge Month and are updated weekly, provided there are sufficient transactions.

YEAR INPATIENT OUTPATIENT EMERGENCY DEPT AMBULATORY SURG
2022 Audit Audit Audit Audit
2021 Audit Audit Audit Audit
2020 Audit Audit Audit Audit
2019 Audit Audit Audit Audit
2018 Audit Audit Audit Audit
2017 Audit Audit Audit Audit
2016 Audit Audit Audit Audit
2015 Audit Audit Audit Audit

Note: The above SPARCS audit reports are produced to provide data submitters with an understanding whether their submission file matches the records that were accepted by the intake system. We update our audit reports as we receive the data.

Alert: The audit reports should not be used for public reporting of counts related to understanding hospital inpatient, emergency department, and ambulatory surgery admissions/visits. For public reporting needs for counts by facility, please email SPARCS requests at sparcs.requests@health.ny.gov.

Data Submission Requirements

Data Submission requirements and compliance expectations are described in Public Health Law; Section 400.18 – Statewide Planning and Research Cooperative System (SPARCS). The Compliance Reports below are posted monthly to provide facilities with actionable information that will help them achieve compliance. The SPARCS program tracks compliance quarterly and issues warning communications to facilities that are not compliant. After three warnings and no corrective action plan accepted, a Statement of Deficiency (SOD) can be issued.

The submission requirements are as follows:

  • 95% of the facility's SPARCS data within sixty 60 days from the end of the month of a patient’s discharge or visit.
  • 100% of a facility's SPARCS data within one hundred eighty 180 days from the end of the month of a patient’s discharge or visit.

To submit a request for an exception or extension from SPARCS compliance, use this template and send to SPARCS.Submissions@health.ny.gov.

View Compliance Reports By Facility

Note: The Compliance Reports show how each facility’s volume of submission is tracking by month within a calendar year. The report is further broken down by claim type each month (Inpatient (IP), Emergency Department (ED), Ambulatory Surgery (AS)). To support enforcement, an average monthly target volume for each facility by claim type is set. The metric is calculated based on the previous year’s discharges/visits volume (sum of the previous year’s discharges/visits/12). If a facility has met their average monthly target volume for a particular claim type, then the month is highlighted in green. If the facility is not meeting their average monthly target volume for a particular claim type, then the month is highlighted in red. If the facility is excessively over their average monthly target volume (>120 percent) for a particular claim type, the month is highlighted in yellow. The SPARCS program works with facilities that have red months to understand what is impacting their ability to submit data (e.g., sometimes it can be a system issue or other challenge).